Legal Support Assistant

DLA Piper is a collaborative and supportive law firm seeking a Legal Support Assistant. This entry-level position involves providing effective administrative services to lawyers and business professionals, managing document production, and supporting various projects within the Legal Support Services team.

Responsibilities

• Receives assignments within LegalSupportSuite and works collaboratively with other Legal Support Services team members to ensure timely and accurate completion of work
• Collaborates with peers to provide team support and coverage
• Prepares, edits and proofreads a variety of documents such as correspondence, agreements, pleadings, spreadsheets and presentations
• May require use of transcription/dictation equipment
• Monitors, accepts and completes work assignments through firm software delegation tool
• Processes administrative tasks including expense reports, check requests, time entry, prebilling tasks, conflicts check and opens new client/matters, calendaring, travel arrangements and document organization
• Files documents using electronic system
• Assists with research for projects, pulling documents and other related tasks
• Ability to move from team to team upon request to assist with projects/special requests as needed while prioritizing meeting deadlines
• Serves as point of contact for LSS teams and timekeepers on administrative, document production, and practice specific tasks
• Performs a variety of tasks utilizing the firm's technology
• Conducts document searches and uploads documents from various sources to firm e-Rooms/web rooms, e.g., links, pdfs, etc., using consistent naming protocols
• Remains current in technical skills by taking offered courses and attending organized meetings and training as appropriate
• Other duties as assigned

Skills

• High School Diploma or GED
• 1 year experience performing basic office and clerical type duties in a law firm or professional service organization
• Must have basic knowledge of Microsoft office
• Good verbal and written communication skills and strong interpersonal skills required to interact with team members, business professionals, lawyers and other firm departments on a daily basis
• Must have a professional demeanor and strong work ethic
• Must have the ability to organize and prioritize multiple assignments and have strong attention-to-detail and follow through skills
• Must work effectively in a fast-paced environment
• Must be a self-starter and demonstrate the ability to take ownership and also work effectively as part of a team
• Must maintain confidentiality and demonstrate strong professional judgment
• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties
• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner
• Provide timely, accurate, and quality work product
• Successfully meet deadlines, expectations, and perform work duties as required
• Foster positive work relationships
• Comply with all firm policies and practices
• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed
• Ability to work under pressure and manage competing demands in a fast-paced environment

Benefits

• Medical/dental/vision insurance
• 401(k)

Company Overview