Editorial Assistant, Artisan and Black Dog & Leventhal

Hachette Book Group is a leading book publisher, and they are seeking an Editorial Assistant who is passionate about illustrated book publishing. This entry-level role involves supporting senior editorial staff and includes responsibilities such as manuscript preparation, administrative duties, and maintaining book archives.

Responsibilities

• Assist in manuscript preparation, art log creation and management, and other book-related tasks for projects acquired and assigned by the senior editorial staff
• Perform administrative duties, including mailings, processing book orders, scheduling, submitting invoices, tracking payment requests, filing expense reports and reimbursements, and maintaining book archives
• Enter title data into proprietary database systems and actively maintain data throughout publishing process
• Draft fact sheets that will be used to explain books to the sales and marketing departments
• Take ownership and keep careful track of project-specific and seasonal deadlines
• Work closely with department members to create sales presentations in Powerpoint for recurring meetings and solicit various assets used for seasonal sell-in
• Interact professionally and efficiently with authors and their literary agents, as well as internal departments, including design, publicity, marketing, production, and sales
• Attend, prepare materials, and take/distribute minutes for editorial meetings, and marketing and sales meetings as required
• Attend and participate in editorial and production meetings, evaluating marketplace trends, and researching and developing book ideas

Skills

• Be highly organized, with the ability to multi-task, prioritize, and manage time effectively while also ensuring accuracy of work through attention to detail
• Demonstrate good follow up and follow through
• Be self-directed and able to work independently, as well as be able to work effectively and collaboratively with all members on a small team
• Possess excellent verbal and written communications skills
• Think holistically about a task as it pertains to the publishing process
• Be interested in learning and applying details of the publishing process to tasks
• Be comfortable using email, calendar management, and file management tools
• Possess solid computer skills, including proficiency in Word, Outlook, PowerPoint, and Excel, Adobe Acrobat, Dropbox, and similar tools
• Familiar with Adobe Suite, including Photoshop and InDesign
• Have some publishing experience (while not required, this is a plus)

Benefits

• Medical
• Dental
• Vision
• Basic and supplemental life
• Short-term and long-term disability
• Accidental death and dismemberment
• Critical illness
• Hospital indemnity
• Long-term care
• Health and dependent care FSA
• Commuter benefit plan
• Employee assistance program
• Tuition reimbursement
• Travel assistance
• 401(k)
• Discretionary bonus program
• PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
• Group discounts on auto and home insurance and legal services

Company Overview