Inspira Financial is a company dedicated to helping businesses and individuals thrive in their health and wealth journeys. The Reconciliation Specialist plays a critical role in ensuring accurate and timely reconciliation of financial transactions, supporting the company’s ability to manage risk and maintain client trust.
Responsibilities
- Obtain the balance and activity for the various banks daily
- Obtain the appropriate reports from the trust accounting system for reconciling daily
- Analyze and reconcile the various bank account balances and activity to the trust accounting system balances and activity daily
- Contact internal clients as necessary to obtain required documentation for reconciling
- Maintain all reconciling documentation in a secure location for retention
- Obtain the positive pay file from the check printing solution daily
- Notify each department of current reconciling items assigned to them for review and adjustment to ensure timely correction
- Maintain and follow-up with clients as needed on any outstanding checks awaiting negotiation
- Obtain cleared check copies as requested
- Ensure that all processing consistently meets established service levels, policies, and procedures and complete with a high degree of accuracy
- Record important notes within the client account portal
- Record supporting documentation in the client account file
- Manage and distribute departmental incoming mail as received
- Manage department email boxes, including e-fax
- Manage client inquiries within the Customer Relationship Management Services software
- Respond to incoming and outgoing communications, including emails, phones, and faxes
- Effectively communicate and utilize sound judgement to escalate issues that may require intervention of the manager
- Assist in the development and revision of policies and procedures with emphasis on internal controls
- Other duties as assigned
Skills
- 1-3 years of experience in Accounting, Banking, Finance or related field
- Bachelor's Degree Business, Finance, Accounting, or equivalent preferred
- Minimum 1 year of experience in financial reconciliation, bookkeeping, and fact-checking
- Deep understanding of financial controls and reconciliation processes
- Strong attention to detail with proven analytical and problem-solving capabilities
- Demonstrated ability to meet strict departmental service levels while balancing complex reconciliation and ancillary tasks
- Proficient in Microsoft Excel (including advanced formulas), Word (including mail merge), and Outlook
- Ability to type, enter data, and perform tasks quickly and accurately
- Effective communicator with strong verbal and written communication skills
- Capable of managing incoming/outgoing communications and client inquiries professionally
- Self-motivated and proactive with the ability to work independently in a fast-paced environment
- Committed to delivering high-quality service and maintaining accuracy under pressure
- Infrequent travel
- Must have access to personal transportation as needed
- Prolonged periods of sitting at a desk and working on a computer
- Preferred experience with trust accounting systems, IRAs, and alternative assets
- Experience with accounting software such as QuickBooks and Oracle
- Familiarity with internal control frameworks
- Familiarity with IRA/IRS rules and regulations preferred
Benefits
- Healthcare
- 401K savings plan
- Company holidays
- Paid time off
- Parental leave
- Employee assistance program
Company Overview
Your devoted partner for health, wealth, retirement, and benefits. It was founded in 2000, and is headquartered in Oak Brook, Illinois, USA, with a workforce of 1001-5000 employees. Its website is https://inspirafinancial.com/?utm_source=third_party&utm_medium=link&utm_campaign=third_party&utm_content=crunchbase.