[Remote] New Equipment Coordinator

Note: The job is a remote job and is open to candidates in USA. Otis Elevator Company is searching for a highly motivated New Equipment Coordinator to oversee coordination of activities on multiple new equipment installation projects. The role involves ensuring efficiency and customer satisfaction while managing various administrative tasks related to construction projects.

Responsibilities

• Ability to work closely with the internal sales staff, construction superintendents, external customers, and senior leadership to ensure successful financial milestones and customer communication
• Upload certified payroll and manage OCIP/CCIP reporting on third party site
• Perform construction administrative duties as outlined below to maximize project cash coverage
• Manage certified payroll, lien waivers, and all New Equipment third party payment systems / customer special billing forms
• Process Contract Billing Information (CBIS) requirements and SOV submissions, AIA paperwork
• New Equipment/Modernization billing in JDE and all third-party payment systems / customer special billing forms
• Process lien waivers
• Compile and issue all closeout documentation to internal customers
• Submit NE/MOD Pre-Qualification
• Submit W-9 and licensing for new customers
• Manage Pre-Liens and mechanic liens
• Assist with adding New Vendors/Supplier
• Assist with opening Large POs
• Update CMD Task list
• NE/MOD Permits – Compile, prepare and submit all necessary documents and information required for permits
• Certification of Insurance (COI) processing
• NIS generation and processing for GBO
• Timely upfront billing of projects and consistent collections follow up throughout the project
• NE collections, attend collection calls with sales reps and provide reporting as required
• KPI 100% cash coverage
• KPI 125% CIP
• Handling administrative tasks such as data entry, file management, document preparation and other assigned tasks as required

Skills

• Must have excellent communication style in both written and verbal
• Driven to perform well in fast-paced environment
• Process & detail-oriented
• Highly organized and punctual
• Respects accountability expectations
• Able to work well in teams, with colleagues at all levels of the organization
• Able to stay focused on achieving targets, whether working independently or in partnership with colleagues
• High School Diploma Required
• Preferred candidate is fully bilingual in French and English
• AA/AS Degree Preferred

Benefits

• Employee Scholar Program

Company Overview