Note: The job is a remote job and is open to candidates in USA. Pantheon is a WebOps Platform that powers over 300,000 sites for various customers. They are seeking a Marketing Coordinator to support the Marketing leader by creating internal structures that enable smooth operations and coordination across teams, while ensuring leadership is prepared for key decisions and reviews.
Responsibilities
- Own the operating rhythms for the Marketing organization including planning cycles, calendars, meeting cadences, and internal workflows
- Build and refine lightweight processes that create clarity and predictability without adding unnecessary complexity
- Track internal programs, priorities, deadlines, and cross functional commitments, ensuring leadership has the visibility needed to stay aligned
- Coordinate work across Sales, RevOps, Finance, Product, Customer, and People to keep Marketing unblocked and moving
- Prepare materials, agendas, documentation, and follow through for weekly and monthly Marketing leadership meetings
- Monitor risks, blockers, and misalignments and surface them early
- Manage internal Marketing programs including planning cycles, offsites, all hands, and internal communications
- Coordinate timelines, dependencies, status updates, and resourcing needs across the org
- Build or refine workflows that support planning, execution, and cross functional coordination
- Maintain visibility into progress and support leadership in making clearer, faster decisions
- Provide high judgment calendar management, aligning priorities with business needs
- Manage expense tracking, contract management, and invoice/PO fulfillment to maintain budget hygiene and prompt responses to vendors and partners
- Coordinate team travel, logistics, meeting preparation, notes, and follow ups
- Track deadlines, deliverables, and upcoming reviews to ensure leaders stay ahead
- Surface internal communications needs and help keep leaders on track with updates
- Manage agendas, documents, and follow through for key leadership meetings
Skills
- 5 plus years in marketing operations, program management, executive support, or similar roles in tech or high growth environments
- Proven ability to support senior executives with high judgment and strong organizational skills
- Demonstrated success building processes and operating rhythms in fast moving teams
- Experience coordinating work across Marketing, Sales, Finance, or other GTM functions
- Exceptionally organized with the ability to manage many moving parts simultaneously
- Strong communicator who surfaces information clearly, succinctly, and proactively
- Able to navigate ambiguity and bring structure where none exists
- Proactive problem solver who anticipates needs and removes friction for leaders and teams
- Skilled at building lightweight systems that scale without slowing the team down
- Approachable, collaborative, and able to build trust quickly across levels
- High judgment and discretion, especially when working with executives and sensitive information
- Comfortable balancing scrappy execution with polished, executive ready outputs
- Thrives in environments that move quickly and require adaptability
Benefits
- Industry competitive compensation and equity plan
- Flexible time off, sick days, and 13 paid holidays
- Comprehensive medical insurance including Health, Dental and Vision
- Paid parental leave (plus fertility, adoption and other family planning benefits)
- In-office workspace (San Francisco)
- Monthly allowance for wellness, reading and access to LinkedIn Learning for continued development
- Events and activities both team-based and company wide that inspire, educate and cultivate
Company Overview