Note: The job is a remote job and is open to candidates in USA. Confidential is a well-established construction services organization that provides accounting, finance, and operational support to specialty building companies. They are seeking an Accounts Payable Manager to lead the AP function, manage vendor relationships, and ensure accurate and timely payments.
Responsibilities
- Lead & Develop the Team: Lead, mentor, and develop the Accounts Payable team, setting clear goals, providing regular performance feedback, and creating real growth opportunities
- Own the AP Cycle: Manage the end-to-end accounts payable cycle across all entities — invoice intake, coding, approvals, and on-time, accurate payment runs
- Daily Operations: Oversee daily AP operations to ensure invoices and disbursements are processed accurately, on time, and in compliance with company policy
- Vendor Relationships: Manage vendor relationships, resolving payment questions and discrepancies quickly and professionally to keep suppliers paid and trust intact
- Subcontractor Compliance: Own the subcontractor and vendor compliance process, including W-9 collection, lien waivers, and insurance/certificate tracking before payment is released
- Reconciliation & Close: Reconcile AP sub-ledgers to the general ledger and support a smooth, timely month-end close
- Process Documentation: Document AP processes and workflows for clarity, consistency, and training readiness
- Process Improvement: Identify opportunities for automation and scalability, and implement solutions that boost efficiency and accuracy
- Systems & Partnership: Partner with IT and other departments to streamline payment processing systems, approval workflows, and reporting
- Internal Controls: Maintain and strengthen internal controls over disbursements, including approval workflows and segregation of duties
- 1099 & Compliance: Manage the annual 1099 process and ensure compliance with applicable accounting standards and regulatory requirements
- Reporting & Insights: Provide management with relevant reporting and insights on AP aging, payment timing, and cash flow
Skills
- 5+ years of progressive accounts payable or accounting experience, including 3+ years leading a team
- Bachelor's degree in Accounting, Finance, or a related field
- Strong knowledge of full-cycle AP, internal controls, and process optimization
- Solid understanding of accounting principles and month-end close as it relates to AP
- Comfortable learning and working within accounting/ERP systems (Sage Intacct experience a plus) and confident with advanced Excel
- You're proactive and take ownership without waiting to be asked
- You take pride in delivering accurate, high-quality work
- You lead under pressure with professionalism and composure, and you see challenges as opportunities
- You're a clear, calm communicator who builds strong relationships and believes success is a team effort
- Experience with lien waivers, subcontractor compliance, and job costing is a strong plus
Benefits
- Competitive salary, based on your experience
- Medical, dental, and vision coverage
- 401(k) with company match
- Three weeks of PTO, plus paid and floating holidays
- Room to grow within a stable, expanding organization
Company Overview