Description
Education, Experience, & Skills
- High school diploma or GED required.
- Associate degree in business, procurement, accounting, or related field preferred.
- Working knowledge of administrative support and procurement documentation processes.
- Ability to review purchase requests for completeness, accuracy, and required supporting information.
- Experience conducting market research and comparing vendors, pricing, and product availability.
- Familiarity with mandatory Government sources such as GSA Advantage and AbilityOne.
- Ability to prepare, submit, and track procurement actions.
- Strong attention to detail with the ability to maintain accurate files, logs, and procurement records.
- Knowledge of vendor compliance checks, including tax-exempt status and Section 889 requirements.
- Strong written and verbal communication skills for coordinating with Government staff and vendors.
- Proficiency in Microsoft Office and ability to manage multiple tasks while meeting deadlines.
Personal Behaviors:
- Embrace and embody the mission, vision, and values of VisionCorps
- Conduct self in a manner that upholds the standards of VisionCorps
- Actively participate in continuous training and skill development
- Behave Ethically: Understand ethical behavior and business practices and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
- Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
- Lead: Positively influence others to achieve results that are in the best interest of the organization.
- Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
Key Duties and Responsibilities:
- Receive and process supply, material, and service requests.
- Review purchase requests for completeness and accuracy.
- Conduct market research and identify compliant sources.
- Prioritize mandatory sources such as GSA Advantage and AbilityOne.
- Verify item availability, pricing, and acceptable substitutes.
- Confirm vendor tax-exempt and Section 889 compliance.
- Prepare Purchase Request and Commitment (PR&C) packages in CEFMS for approval.
- Submit procurement documents and track approval status.
- Provide finalized documentation to the Government cardholder.
- Maintain order files, logs, and supporting records.
- Follow up on delayed actions and provide status updates.
- Verify invoices and shipping documents against original requests.
- Support timely, accurate, and compliant purchase card actions.
- Prepare weekly, monthly, and ad hoc activity reports.
- Comply with USACE procedures, GPC rules, and security requirements.
- Other duties as assigned.
Physical Demands:
- Ability to work a minimum of full-time hours (40 hours per week).
- Occasionally required to stand; walk; use hands to touch, handle and/or operate
- objects, tools, or controls; reach with hands and arms.
- The ability to sit for extended periods of time is required.
- Occasionally lift and/or move objects up to 30 pounds.
- Must be able to travel independently and safely
Work Environment
- Travel up to 10% of the time, which may also include public facing forums and company-sponsored events.
Other Special Working Conditions:
- Employees that become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
Summary
Company Paid Benefits (For Full-Time employees only):
Benefit Options Requiring Employee Contributions (For Full-Time employees only):
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Medical, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy.
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403 (b) Retirement Plan with Employer Match – Helping you plan and save for the future.
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Long-Term Disability Insurance – Added protection for life’s unexpected events.
- Mission-Driven Culture – Be part of a team dedicated to empowering individuals with vision loss.