Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization supporting health care providers across Canada. They are seeking a Talent Acquisition & HR Coordinator for an 18-month contract to assist with recruitment processes and HR coordination, ensuring smooth onboarding and support for the HR team.
Responsibilities
- Format and post job descriptions to all advertising channels and track expiring adverts
- Support TA Manager and TA Specialist with scheduling screening calls, interviews, assessments etc
- Ensuring ATS and any TA/HR related trackers are always up to date
- Conduct candidate references calls and any other onboarding checks as required
- Own the end-to-end administration of the candidate onboarding process and keeping all relevant trackers up to date
- Own the end-to-end administration of internal promotion processes and keeping all relevant trackers up to date
- Coordination of the Student Co-Op program including liaising with universities, screening applicants, researching grants and managing onboarding
- Assists with end-to-end recruitment of entry-level positions in peak times to support TA Specialist
- Assist with the coordination and attendance at careers fairs, and networking events
- Provide support to / cover for the HR Coordinators when required for duties which include but are not limited to:
- Prepare and communicate company announcements
- Ensure employee attestation of various Human Resources policies and trainings
- Track and follow up on contract, SIN/work permit expiries
- Track and maintain HR metrics
- Work with the Property Management organizations on employee access
- Assist in the preparation of documents, such as preparation of letters
- Maintain and distribute organizational charts
- Responsible for the coordination and floorplans
- Work closely with the Information Technology team to deploy and recover assets for new hires, employees on leave and departures
- Partner with the HR Lead to off board employees including organizational announcements, communication to payroll etc
- Manage centralized Human Resources inbox for designated groups within established service-level agreement
Skills
- Post-secondary education in Human Resources, Business Administration, or a related field; equivalent experience may be considered
- 1+ years of experience in Talent Acquisition, Human Resources, or a related administrative coordination role
- Hands-on experience supporting full-cycle recruitment processes, including job postings, interview coordination, reference checks, and onboarding administration
- Experience working with an Applicant Tracking System (ATS) and HRIS platforms such as Dayforce and LinkedIn Recruiter
- Prior experience coordinating HR processes such as employee onboarding, offboarding, policy tracking, and document preparation
- Strong organizational and time-management skills with the ability to manage multiple competing priorities
- High attention to detail and accuracy in documentation, data entry, and maintaining trackers
- Proficiency in MS Office Suite (Word, Excel, PowerPoint), with strong Excel skills for tracking and reporting
- Excellent written and verbal communication skills for interacting with candidates, employees, managers, and external partners
- Ability to quickly learn new software tools, systems, and processes
- Strong administrative and coordination skills, including scheduling across multiple calendars and platforms
- Strong customer service orientation, focused on delivery an exceptional candidate experience
- Experience supporting student programs, campus recruitment, or liaising with educational institutions
- Knowledge of employment legislation and HR best practices
Benefits
- Comprehensive benefits package
- Flexible remote work options
Company Overview
We’re a national, not-for-profit, shared services organization entrusted by hundreds of Canadian hospitals and health care providers to drive value, efficiencies and cost-savings on the supplies and services they use. It was founded in 1989, and is headquartered in Burlington, Ontario, CAN, with a workforce of 501-1000 employees. Its website is https://www.mohawkmedbuy.ca.