Construction Project Coordinator / Estimator VA
CVC Custom Builders
Remote - Philippines | Time zone: British Columbia Working Hours
$12-$16/hour | Full-Time | Residential Construction
Important Note
This is not a Project Manager or field-based role. This position is designed as a systems-first, data-first operational role supporting active construction projects from behind the scenes.
About CVC Custom Builders
CVC Custom Builders is a luxury residential construction and design-build firm based in Whistler, British Columbia, serving the Sea-to-Sky corridor.
As we continue to scale, we are building a more structured, systems-driven operational backbone and this role is critical to that evolution.
Role Overview
We are seeking a highly organized Project Coordinator / Estimator VA to support our Project Managers and leadership team.
This role acts as the operational and data backbone of our projects, ensuring that all project information, budgets, estimates, documentation, and systems are accurate, complete, and consistently maintained.
This is ideal for someone who thrives in structured environments, values precision and accountability, and takes pride in keeping complex, high-end projects running smoothly behind the scenes.
Key Responsibilities
Project Coordination & Administrative Support
- Provide day-to-day administrative support to Project Managers
- Maintain project trackers, logs, and reports (Excel / Google Sheets)
- Organize contracts, change orders, invoices, and approvals
- Ensure all project files are complete, accurate, and consistently organized
- Proactively identify missing or incomplete information
Estimating & Cost Support
- Assist with quantity takeoffs and estimate preparation
- Support budget tracking and cost updates within project systems
- Organize and maintain pricing databases, scopes, and cost templates
- Ensure estimate data aligns with project documentation and scope
Systems & Data Management
- Enter, update, and audit data within construction management platforms
- Support consistent usage of systems such as Buildertrend, Procore, or similar
- Maintain templates, workflows, and standardized processes
- Act as a gatekeeper of data accuracy and system integrity
Coordination & Internal Communication
- Assist with purchasing coordination and vendor documentation
- Communicate clearly with internal stakeholders and team members
- Ensure project data is accessible, reliable, and decision-ready
What We're Looking For
- 3-5+ years of experience in construction, estimating, real estate, or process-driven roles
- Strong proficiency in Excel / Google Sheets (required)
- Experience with Buildertrend, Procore, JobTread, or similar platforms (preferred)
- Experience with estimating, takeoffs, or cost tracking is a strong advantage
- High attention to detail and strong follow-through
- Ability to learn systems quickly and follow structured processes
- Highly organized, dependable, and process-oriented
- Strong written and verbal English communication skills
- Comfortable with time tracking tools (e.g., Hubstaff)
- Availability to work full-time aligned with Mountain Time (MT)
What Success Looks Like
- Estimates are accurate, organized, and aligned with project scope
- Project data is consistently clean, current, and audit-ready
- Documentation is complete and easily accessible
- Project Managers are supported with reliable, real-time information
- Systems are followed consistently across all projects
- Operational friction is reduced through strong process discipline
Compensation & Work Structure
- $12-$16/hour, based on experience and capability
- Full-time, long-term role
- Remote (Philippines-based)
- British Columbia Working Hours
Why Join CVC Custom Builders
- Work with a team known for high-end craftsmanship and attention to detail
- Be part of a company that values clarity, structure, and doing things properly
- Gain exposure to luxury residential construction projects
- Clear expectations, systems, and accountability
- Long-term growth opportunity within a scaling design-build firm
How to Apply
If you are someone who:
- Thrives in structured, systems-driven environments
- Takes pride in accuracy, organization, and follow-through
- Enjoys supporting high-performing teams behind the scenes
We'd love to hear from you. Apply today and be part of building exceptional homes-through exceptional systems.