College of Arts and Letters College Care Coordinator (Administrative Support Coordinator, II)

SDSU Alumni is seeking a College Care Coordinator for the College of Arts and Letters, which plays a vital role in faculty support and operational efficiency. The coordinator will manage procure-to-pay operations, faculty hiring processes, and startup fund coordination, ensuring compliance and providing exceptional support to faculty and departments.

Responsibilities

• Coordinate purchase requisitions, purchase orders, procurement card transactions, and vendor interactions to support faculty, departments, programs, and special events, ensuring compliance with university policies and best practices
• Initiate, track, and monitor faculty contracts and related hiring documentation, serving as a point of contact for departments and faculty throughout the onboarding and employment process
• Partner directly with new faculty to manage startup funding, coordinate allowable purchases, track expenditures, and provide proactive reporting to ensure funds are used appropriately and within established timelines
• Maintain accurate procurement records, monitor expenditures across various funding allocations, and prepare reports to support fiscal transparency and informed decision-making
• Serve as a resource for faculty and staff regarding procurement, travel, reimbursements, and funding guidelines, providing clear guidance and responsive support
• Contribute to special projects, events, and College-wide initiatives in collaboration with the Dean’s Office and administrative teams

Skills

• Fully functional knowledge of and skill in standard office procedures and practices
• Ability to understand and operate in a variety of organizational structures
• Thorough knowledge of English grammar, spelling, and punctuation
• Ability to clearly communicate orally and in writing
• Knowledge of business mathematics beyond basic arithmetic
• Ability to use and quickly learn new office support technology systems and software packages
• Demonstrated experience in procurement, budgeting, and financial reporting
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail and Calendar)
• Knowledge of university procurement policies and procedures, particularly within a higher education environment
• Experience coordinating with university departments, research foundations, and external agencies
• Familiarity with Oracle systems, including Oracle IExpense

Benefits

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

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