Location: Remote
Job Type: Full-Time
Department: Finance & Operations
Reports To: CEO
About Herbal Goodness
Herbal Goodness is a fast-growing wellness company committed to providing premium herbal teas, liquid extracts, superfoods, and supplements that support healthy living and impact lives. We are seeking a highly analytical, detail-oriented, and execution-focused Finance & Operations Lead to help strengthen our financial discipline, improve operational efficiency, and support scalable growth across our e-commerce, inventory, and supply chain functions.
Position Summary
The Finance & Operations Lead will play a critical role at the intersection of accounting, financial operations, inventory management, tax support, and e-commerce operations. This individual will be responsible for maintaining strong financial processes, supporting day-to-day operational execution, and providing reporting and insights that enable leadership to make sound decisions.
This is an ideal opportunity for a professional with strong QuickBooks Online expertise, excellent analytical ability, and hands-on experience supporting a product-based or e-commerce business.
Key Responsibilities
Finance & Accounting Operations
We are seeking a highly capable QuickBooks Online Accounting, Tax & Operations Expert with strong e-commerce experience to support the day-to-day financial and operational management of our growing wellness business.
This role requires someone who understands both accounting/bookkeeping and operational execution across online retail channels such as Amazon Seller Central, Walmart, and Shopify. The ideal candidate is analytical, detail-oriented, proactive, and experienced in managing finance and operations in an inventory-driven business.
We are looking for a professional who can help manage purchase orders, receiving, vendor relationships, accounts payable and receivable, inventory management, tax filings, payroll support, and reporting, while also supporting our bookkeeper and strengthening our internal financial systems.
Scope of Work
Responsibilities include:
- Manage and maintain QuickBooks Online (QBO) accurately and consistently
- Manage accounts payable and accounts receivable
- Oversee purchase orders, receiving, and vendor records
- Support and improve inventory management, receiving, stock tracking, and reconciliation
- Manage vendor relationships and coordinate follow-up on invoices, payments, and delivery issues
- Work across Amazon Seller Central, Walmart, and Shopify to align orders, inventory, payouts, and financial records
- Support sales tax and business tax filing preparation and tracking
- Assist with 1099 preparation and filing support
- Assist with W-2 and payroll-related filing support
- Support the bookkeeper by ensuring financial data is clean, categorized, reconciled, and audit-ready
- Help prepare financial reports, management reports, and operational analytics
- Assist with month-end close, reconciliations, and financial accuracy
- Monitor and report on inventory levels, purchasing needs, stock discrepancies, and receiving issues
- Help build and improve workflows between accounting, operations, inventory, and sales channels
- Identify errors, gaps, and opportunities for stronger financial and operational controls
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Ideal Candidate
We are looking for someone with strong experience in:
- QuickBooks Online (required)
- E-commerce accounting and operations
- Amazon Seller Central
- Walmart Marketplace
- Shopify
- Purchase orders, receiving, and inventory workflows
- Accounts payable and accounts receivable
- Sales tax and business tax filing support
- 1099 and W-2 filing support
- Vendor coordination and operational follow-through
- Financial reporting and analytics
- Supporting bookkeeping and operational accounting processes
Preferred Qualifications
- Experience working with inventory-based or product-driven businesses
- Strong understanding of inventory accounting
- Comfortable with spreadsheets, reporting, and reconciliations
- Highly analytical and deadline-driven
- Strong attention to detail and process discipline
- Able to work independently and proactively solve problems
Deliverables / Outcomes
- Accurate and timely QuickBooks records
- Improved control over purchase orders, receiving, and vendor management
- Better visibility into inventory movement and stock levels
- Stronger coordination between accounting and operations
- Timely support for tax, 1099, and W-2 filing processes
- Clear, reliable financial and management reporting
- Cleaner workflows and better internal controls across finance and operations
To Apply
Please include:
- A brief summary of your experience with QuickBooks Online
- Your experience with Amazon Seller Central, Walmart, and Shopify
- Examples of similar roles you have handled in e-commerce or inventory-based businesses
- Your experience with POs, receiving, vendor management, AP/AR, inventory, and tax support
- Your availability and preferred working hours
We are looking for someone reliable, organized, analytical, and hands-on who can help us bring stronger discipline, visibility, and execution across both finance and operations.