Talent Acquisition Coordinator

Harlem Children's Zone (HCZ) is a world-renowned education and poverty-fighting organization based in New York, seeking a proactive Talent Acquisition Coordinator to join their team. This role is essential in managing end-to-end recruiting operations and ensuring a positive experience for candidates and internal stakeholders.

Responsibilities

• Schedule all phone screens, panel interviews, demo lessons, and debriefs for Promise Academy and HCZ roles
• Manage reschedules, Zoom links, room bookings, and distribution of interview materials
• Send confirmation and reminder emails to candidates and interviewers
• Track panelist availability and propose interview blocks for high-volume roles
• Monitor completion of interview feedback in Workable within required timelines
• Send reminders to interviewers who have not submitted scorecards/hiring rubric
• Create and update requisitions in Workable for Promise Academy and HCZ positions
• Post and maintain roles across all recruitment platforms
• Ensure accuracy of job titles, salary ranges, EEO statements, and branding
• Close roles and clean up old or duplicate postings
• Maintain the job description and template library
• Send all standardized application status updates
• Provide Promise Academy and HCZ candidates with clear instructions for demo lessons/teaching samples & required forms or documents (transcripts, certifications, etc.)
• Pull and organize reference checks and background check materials (in partnership with HR)
• Pull monthly TA metrics for Promise Academy and HCZ
• Maintain pipeline trackers for high-volume roles (teachers, after‑school, etc.)
• Support hiring events, including virtual info sessions, interview days, and career fairs
• Help build and maintain talent pools in Workable through tagging and status updates

Skills

• Bachelor's degree preferred; equivalent experience considered
• 1-2 years of experience in recruitment coordination, HR operations, or administrative support
• Experience using an applicant tracking system (ATS); Workable experience a plus
• Exceptionally organized with strong attention to detail and follow-through
• Skilled at managing high-volume scheduling, shifting priorities, and tight deadlines
• Strong communicator with a customer-service mindset; able to deliver clear and timely updates to candidates and staff
• Comfortable navigating systems and tools (ATS, Zoom, Microsoft Office/SharePoint, calendars)
• Able to maintain confidentiality, professionalism, and discretion at all times
• A proactive problem solver who anticipates needs and prevents last‑minute issues
• Adaptable, mission‑driven, and committed to supporting a best‑in‑class recruitment process

Benefits

• Highly competitive base salaries
• Paid time off
• Employee referral bonus
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

Company Overview