RFP and Bids Assistant

Hand2mind is a family-owned company that creates engaging educational materials for classrooms and homes. The RFP & Bids Assistant will play a critical role in ensuring timely and accurate submission of proposals and bids, collaborating across departments to support educators and students.

Responsibilities

• Monitor and organize the RFP & Bids Department inbox, routing messages to the appropriate team members
• Complete vendor registration forms and maintain accurate, up-to-date records
• Prepare and submit blanket bids and routine proposals via mail, email or online portals
• Perform accurate data entry and maintain organized files for vendor forms and bid records
• Create Sole Source letters as needed
• Communicate effectively with other departments to gather required information and ensure timely bid submissions
• Maintain confidentiality and compliance with bid submission protocols
• Support the RFP & Bids team with administrative tasks and other duties as assigned

Skills

• 1-2 years of experience in a bid/proposal environment
• Familiarity with vendor registration processes and bid submission protocols
• Proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet tight deadlines
• Excellent written and verbal communication skills
• Comfortable working with cross-functional teams and interdepartmental communication
• Flexible and adaptable, able to shift priorities quickly in a fast-paced environment
• Self-directed and reliable, able to work independently without requiring frequent oversight

Benefits

• Profit sharing bonus potential
• 401k matching
• A variety of other benefits

Company Overview