Note: The job is a remote job and is open to candidates in USA. Inizio Evoke is a dynamic agency focused on making health more human. They are seeking a Senior Project Manager to oversee and manage the end-to-end development of projects, acting as the internal point of contact for all projects and collaborating with various teams to ensure successful project execution.
Responsibilities
- Lead projects solo and may have assistance at time from Assistant Project Manager (APM)
- Lead more complex projects and manage a larger book of business
- Be integral in all decisions made regarding project process, timelines, budgets, and resources
- Understand the nature of the work performed by each functional area (who does what, when, and how long it takes)
- Manage end-to-end development of projects per the business process ensuring quality from the beginning to end
- Includes med/legal submission prep and submission following client guidelines
- Ability to know when to deviate from process if necessary
- Internal check/balance to verify acceptable quality levels before delivered internally to the Account Team
- Create project status documents to provide updates across all chains of command, both internally and externally
- Lead daily and weekly production meetings
- Maintains PM systems of record (e.g. FinancialForce, Ziflow, CRM)
- Lead ongoing process improvement initiatives
- Craft initial and ongoing project milestones for Inizio Evoke's clients, and vendor/agency partners
- Develop detailed project schedules and ensure all deliverables are met per the schedule
- Develop detailed staffing plans and ensure all deliverables are met and stay within the budget
- Monitor project & campaign budgets weekly
- Lead internal, monthly reconciliation meetings
- Create client budget report with finance assistance as needed
- Identify and avert possible risks that impact projects
- Own vendor/agency partner relationship concerning execution and deliverables
- First point of contact in identifying the need for internal and external resources for existing projects & working with resourcing manager to secure project resources and with other PMs to prioritize resources' work
- Review monthly staffing projections
- Presents capabilities and processes internally and externally based on knowledge of who does what, when and how long execution takes
- Build rapport with development team, outside vendors, agency partners and, where necessary, the client
- Support training of assistant project managers
- Manage an assistant PM, including bi-weekly 1:1 meetings
Skills
- 4+ years of experience
- Pharmaceutical marketing agency experience required, AOR experience preferred
- Bachelor's degree (BA)
- Experience managing large cross-functional teams including account services, creative, strategist, database, interactive, and print production
- Experience working with multiple vendors, managing their timelines and needs
- Experience using MS Project or SmartSheets
- Advanced experience using a Project Management financial platform
- Excellent Excel skills
- Experience leading process improvement efforts
- Excellent written and verbal skills
- AOR experience
Benefits
- Great compensation packages
- Outstanding company paid benefits including medical, dental, 401(k), tuition reimbursement and flexible time off
- Exceptional range of flexible benefits
- Personal support
- Tailored learning and development opportunities
Company Overview