Note: The job is a remote job and is open to candidates in USA. Duke University School of Medicine is a leading medical institution committed to improving human health through research and collaboration. They are seeking a Research Administrator to perform pre- and award management activities, ensuring compliance with university policies and federal regulations in the management of sponsored projects.
Responsibilities
- Assist PIs and Grant Managers in the development and submission of accurate proposal budgets and compliant proposal materials by interpreting sponsor guidelines, University policies and Federal regulations
- Review applications for institutional risk issues, accuracy, correct rates, and allowability of items proposed. Facilitate changes when issues are identified
- Review the application to ensure that non-central approvals, appropriate clearances and required compliance approvals (such as human subjects, laboratory animals, export controls, COI, or biohazardous materials) have been obtained for the project
- Ensure that all required documentation for subcontractors is complete prior to submission of the proposal
- Review the proposal to ensure the completed proposal package meets sponsor submission standards, including electronic system requirements for each sponsor
- Ensure that applications are submitted in a timely manner
- Review the NOA or other awarding mechanism terms and conditions and note changes, additional terms, etc. Communicate with the project’s PI or designated administrator on issues related to the award
- Request and review revised budgets if needed
- Review award and project for compliance requirements
- Initiate/approve account set-up for new projects
- Process awards in a timely manner; notify TBS of new awards and notify department administrators that an award has been received
- Act as a liaison between sponsors and investigators during a project to resolve issues or make prior approval requests
- Communicate with the project’s PI or designated administrator on award issues
- Review re-budgets, CAS, no-cost extensions, carryover requests, closeout requests, prior approval requests, residual balance requests and other award management actions
- Coordinate and review project close-out
- Keep up-to-date of changes involving internally and externally imposed policies and procedures
- Act as a resource for any compliance questions/issues using existing knowledge, experience and available resources (e.g., sponsor regulations, University policies) for supporting and/or providing guidance within ORA and the SOM’s research community
- Special projects/initiatives as identified by department leadership
Skills
- Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program
- Pre- and/or awards management experience is essential
- No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position
- Successful completion of required department training such as GC 101& 201 Introduction to Research, Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required
- Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date
- The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process
- Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification by completing continuing education requirements
- Research or grants education and/or certification is preferred
Benefits
- Comprehensive and competitive medical and dental care programs
- Generous retirement benefits
- A wide array of family-friendly and cultural programs
Company Overview
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines. It was founded in 1838, and is headquartered in Durham, North Carolina, USA, with a workforce of 10001+ employees. Its website is http://www.duke.edu.Company H1B Sponsorship
Duke University has a track record of offering H1B sponsorships, with 274 in 2025, 232 in 2024, 202 in 2023, 195 in 2022, 148 in 2021, 121 in 2020. Please note that this does not guarantee sponsorship for this specific role.