Note: The job is a remote job and is open to candidates in USA. InsideOut is a company specializing in real estate services focused on REO properties and probate-related transactions. They are seeking a highly organized Administrative Assistant to provide operational support to a busy real estate broker, managing administrative processes, coordinating property-related tasks, and maintaining client communications.
Responsibilities
- Handle a wide range of administrative tasks related to real estate transactions and property management
- Assist with preparing and typing reports such as Broker Price Opinions (BPOs)
- Organize documentation and maintain accurate records related to properties and transactions
- Support the preparation and submission of reports, photos, and required documentation through client portals
- Maintain and update registrations with existing clients, such as banks and asset managers
- Assist with registering the business with new clients to expand potential property assignments
- Ensure profiles, credentials, and required documentation remain current with all platforms and clients
- Track insurance documentation and other required compliance information
- Monitor property-related timelines and ensure inspections and required tasks are completed on schedule
- Coordinate with inspectors and vendors to ensure property inspections are ordered and completed
- Upload inspection results, documentation, and photos into the appropriate systems and portals
- Help identify and escalate property issues such as maintenance needs or damage so appropriate actions can be taken
- Review and organize incoming emails to identify time-sensitive property updates and transaction changes
- Send communications to agents or stakeholders when updates occur, such as when a property goes under contract
- Provide instructions related to tasks such as earnest money deposits or transaction updates
- Support general communications related to property coordination and transaction updates
- Assist in documenting processes and procedures that are currently managed internally
- Help organize operational workflows into written documentation and internal process guides
- Contribute to building structured SOPs that can support future team growth and training
- Assist with managing leads related to probate real estate opportunities
- Help organize information related to estates, attorneys, and potential clients
- Support follow-up communication with prospects interested in probate services
Skills
- C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT
- Hands-on experience working with REO properties, foreclosure processes, BPOs, or asset management workflows
- Experience working with REO properties or foreclosure-related real estate processes
- Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
- Excellent written and verbal English communication skills
- Ability to work with email, documentation, and online systems to manage property-related tasks
- Strong attention to detail when handling documentation, inspections, and client requirements
- Ability to work independently and remain proactive without needing constant supervision
- Comfortable handling time-sensitive tasks and responding quickly to urgent updates
- Strong problem-solving skills and the ability to think through situations when unexpected issues arise
- Experience supporting probate real estate transactions or estate-related property sales
- Experience working with property inspection processes and documentation
- Bilingual English and Spanish communication skills
Company Overview
Inside Out empowers growth-focused small businesses with elite support services that drive scale, boost margins, and reclaim valuable time. It was founded in 2015, and is headquartered in Los Angeles, CA, US, with a workforce of 51-200 employees. Its website is https://www.insideoutva.com?el=LI.