[Remote] Program Coordinator

Note: The job is a remote job and is open to candidates in USA. Military Veterans in Journalism is a professional association that builds community for veterans and military spouses working in media. The Program Coordinator is responsible for coordinating and executing various programs and member services, including fellowships and training initiatives, while also managing application processes and supporting broader organizational needs.

Responsibilities

• Support and coordinate the execution of MVJ’s programmatic work across a range of efforts, including fellowships, internships, training and skill-building programs/events, and other member-facing initiatives
• Coordinate and help execute MVJ’s training network and related professional development programming
• Conduct administrative tasks tied to broader programmatic work, partnerships, and member engagement efforts
• Set up applications, draft marketing materials, and ensure program timelines and deadlines are followed
• Run program candidate review processes, including outreach to decision committee members and follow-up with candidates
• Set up regular check-ins with fellowship, internship, and other program participants, and follow up with mentorship connections or other assistance, as appropriate
• Schedule events, workshops, and training sessions, including trainer recruitment and outreach
• Design training session materials and work with trainers to meet session goals and objectives
• Draft and coordinate outreach, announcements, and other marketing materials in collaboration with the Community Engagement Manager and with final editorial oversight from the Senior Director of Programs and Partnerships
• Support social media posting and related workflow needs, as assigned
• Assist with drafting material and/or recruiting members to write for the MVJ Blog on a rotating basis, with final editing and approval by the Senior Director of Programs and Partnerships
• Assist with video editing as needed, alongside the Community Engagement Manager
• Serve as the first touchpoint and initial troubleshooting resource for members, escalating to the Senior Director of Programs and Partnerships or Director of Finance as appropriate
• Assist with ideating on programmatic changes based on member input, participation trends, and impact potential
• Assist with keeping the MVJ Military & Veterans Affairs Reporting Guide and upcoming Disability Narratives Guide updated with community feedback
• Keep the Senior Director of Programs and Partnerships informed on program participation changes, candidate support needs, member feedback from events, and emerging programmatic needs

Skills

• 1-2+ years of experience in program coordination, nonprofit programming, career development, or a related field
• Strong project management, attention to detail, and organizational skills, with the ability to manage multiple timelines, deadlines, and priorities simultaneously
• Experience designing and administering application and selection processes
• Excellent written and verbal communication skills, with a professional, nonpartisan voice
• Experience planning and coordinating events, workshops, or training sessions from scratch
• Experience drafting marketing and outreach materials such as emails, press releases and announcements
• Comfort working collaboratively and communicatively, receiving direction from multiple supervisors, and making appropriate escalation decisions
• Proficiency with Google Workspace
• Basic video editing skills or willingness to learn
• Interest in journalism, media, veterans' issues, civic issues, and/or community-based programming

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