Note: The job is a remote job and is open to candidates in USA. Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to over 3,000 supported doctors. The Marketing Events Specialist is responsible for planning and executing impactful events that align with the company’s brand and strategic priorities while gaining hands-on experience in event logistics and cross-functional collaboration.
Responsibilities
- Support the planning and execution of virtual and in-person events that align with Heartland Dental’s brand, mission, vision, and core values
- Lead defined workstreams within large-scale events, with increasing responsibility for end-to-end delivery over time
- Assist with event planning and logistics, including but not limited to project plans, timelines, registration, material development, organization, delivery, and post-event follow-up
- Partner with cross-functional stakeholders to align event objectives and success metrics
- Support budget planning and management, applying cost-conscious decision making while maintaining experience and quality
- Coordinate with external vendors, including trusted partners, events partners, and venues
- Oversee event materials, supplies, and branded swag inventory, including accurate tracking, organization, and coordination of shipping to ensure availability for seamless event execution
- Support on-site event execution, providing world-class customer service from set-up through the event and breakdown
- Analyze event performance and attendee feedback to inform recommendations and continuous improvement
- Develop an understanding of enterprise event planning complexity, including field impact and cross-functional coordination
- Contribute creative ideas and innovations to enhance event strategy, attendee experience, and operational effectiveness
- Additional projects as assigned
Skills
- Minimum of 2 years of experience in event planning, marketing coordination, communications, hospitality, or a related field or equivalent combination of education and relevant experience
- Demonstrated ability to manage multiple priorities, timelines and details in a fast-paced environment with strong organizational discipline
- Strong verbal and written communication skills, with the ability to collaborate effectively across teams and stakeholders
- Foundational understanding of event planning and execution, including logistics, timelines, vendor coordination and on-site support, with willingness to learn industry standards
- Customer-focused mindset with a commitment to delivering high-quality attendee experiences aligned with brand standards
- Collaborative, learning-oriented approach open to feedback, coaching, and professional development
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and an ability to learn new tools and systems
- Willingness and ability to travel up to 30% (1-2 trips/month) to support on-site event execution, including occasional evening or weekend work based as required
- Early experience in event planning through internships, part-time roles, or hands-on involvement
- An ability to operate effectively in fast-paced, evolving environments, balancing attention to detail with adaptability and sound judgement
- Strong problem-solving mindset, with the ability to anticipate needs, identify risks, and proactively propose solutions
Benefits
- Generous benefits package
- Competitive benefits package
Company Overview
Company H1B Sponsorship