[Remote] HR Coordinator - Contractor

Note: The job is a remote job and is open to candidates in USA. Syneos Health Commercial Solutions is seeking a detail oriented and highly organized HR Coordinator to support critical pre hire and onboarding activities. This role plays a key part in ensuring a smooth and compliant hiring process by coordinating offer letter preparation, facilitating background checks, and providing ongoing administrative support to Talent Acquisition and HR partners.

Responsibilities

• Coordinate the preparation and generation of employment offer letters within the HRIS/ATS, ensuring accuracy of compensation, start dates, job titles, and candidate information
• Track offer approvals and ensure required documentation is completed prior to release to candidates
• Monitor candidate offer acceptance and ensure timely progression to “ready to hire” or equivalent status within the system
• Initiate and facilitate background check processes following offer acceptance, including coordinating with third party vendors when applicable
• Serve as a point of contact for candidates regarding background check instructions, timelines, and next steps, escalating issues as needed
• Track completion status and notify HR or onboarding teams once pre employment requirements are satisfied
• Maintain accurate and up to date candidate and employee records within HR systems and shared tracking tools
• Support recruiters, hiring managers, and HR partners with administrative tasks related to hiring, onboarding, and documentation
• Prepare and send standard candidate communications related to offers, background checks, and onboarding milestones
• Assist with reporting, file management, audits, and process documentation as needed
• Other duties as assigned

Skills

• Associate's degree required; Bachelor's degree preferred
• 1+ years of experience in HR coordination, recruiting coordination, or administrative support within an HR environment
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Strong attention to detail and ability to manage multiple tasks with competing deadlines
• Excellent written and verbal communication skills
• Demonstrated ability to handle confidential information with discretion
• Experience working in an Applicant Tracking System or HRIS (e.g., Workday, Jobvite, or similar) preferred

Benefits

• Health benefits to include Medical, Dental and Vision
• Company match 401k
• Flexible paid time off (PTO)
• Sick time

Company Overview