Remote Data Entry and Administrative Operations Specialist – Professional Learning & Charter School Network Support

About careerzynith

careerzynith is a mission-driven professional learning organization dedicated to empowering educators, strengthening school leadership, and advancing student success across a thriving network of charter schools. By partnering with school leaders, teachers, and instructional teams statewide, careerzynith delivers high-impact professional development programs, certification pathways, and operational support that help educators grow, lead, and inspire. Our work is rooted in collaboration, equity, and a deep commitment to elevating the teaching profession. Every member of the careerzynith team plays a vital role in ensuring that our partner schools have the tools, resources, and guidance they need to serve their communities with excellence.

We are seeking a detail-oriented, highly organized, and proactive Remote Data Entry and Administrative Operations Specialist to join our growing team. This position is ideal for a professional who thrives in a fast-paced, purpose-driven environment and who is passionate about supporting educators through accurate data management, clear communication, and reliable administrative coordination. If you are looking to combine your administrative talents with meaningful work that directly impacts classrooms across the state, careerzynith invites you to apply.

Position Overview

The Remote Data Entry and Administrative Operations Specialist provides essential technical, operational, and administrative support to the leadership team at careerzynith, including the Director of Professional Learning, the Executive Director, and the Director of Certification & Compliance. This role is central to the smooth execution of professional learning programs, reimbursement workflows, teacher certification and recertification processes, and stakeholder communications across our statewide charter school network.

Working in a hybrid remote capacity based out of our Doral, FL location, the successful candidate will balance independent data management responsibilities with collaborative engagement across departments. This is an exceptional opportunity for a motivated professional seeking long-term career growth within an education-focused organization that values accuracy, initiative, and continuous improvement.

Key Responsibilities

Data Entry, Reporting, and Document Management

• Accurately enter, update, and maintain data related to professional learning activities, reimbursement procedures, and certification processes across multiple internal systems.
• Organize, archive, and manage digital and physical records to ensure that documents are properly stored, easily retrievable, and compliant with state and organizational policies.
• Generate routine and ad-hoc reports capturing professional learning activities completed by network schools, summarizing key metrics for leadership review and decision-making.
• Perform regular data quality checks to identify inconsistencies, correct errors, and uphold the integrity of organizational databases.
• Maintain confidentiality and security of sensitive information, including educator records, certification documents, and financial reimbursement data.

Stakeholder Communication and Support

• Serve as a primary point of contact for school leaders, teachers, and other stakeholders, responding promptly and professionally to inquiries about professional learning programs, certification requirements, and reimbursement procedures.
• Communicate clearly and compassionately with educators navigating certification and recertification processes, providing status updates and guidance throughout each stage.
• Collect and review required documentation for reimbursement submissions, ensuring completeness and accuracy before escalation to leadership.
• Provide responsive technical and procedural support to team leaders and stakeholders, troubleshooting issues and escalating concerns as appropriate.

Administrative and Operational Support

• Assist the Director of Professional Learning and other team leads in the development, coordination, and implementation of professional learning initiatives and events.
• Support the Executive Director in organizing documents, preparing reports, drafting communications, and managing calendars to ensure seamless daily operations.
• Facilitate the teacher recertification process by collecting and processing applications, tracking critical deadlines, and communicating timely status updates to applicants and leadership.
• Coordinate scheduling for meetings, webinars, and trainings, including preparing agendas, taking notes, and distributing follow-up materials.
• Perform general office tasks such as preparing correspondence, managing supplies, and supporting special projects as assigned.

Technical Support and System Management

• Provide frontline technical support to staff and stakeholders using online platforms for professional learning proposal submissions, completion tracking, and reimbursement management.
• Assist in administering and maintaining digital systems and tools used to deliver professional learning and certification services, coordinating with vendors or IT contacts when issues arise.
• Develop user-friendly guides, quick-reference documents, and FAQs to support stakeholders in navigating online systems.
• Identify opportunities to streamline workflows, automate repetitive processes, and improve overall data accuracy and reporting efficiency.

Collaboration and Cross-Functional Teamwork

• Collaborate with multiple departments across careerzynith to ensure that professional learning programs align with state requirements, organizational goals, and partner school needs.
• Work closely with the Executive Director, Director of Professional Learning, and Director of Certification & Compliance to support the delivery of high-quality services to schools.
• Prepare polished reports, executive summaries, and presentation materials for internal leadership meetings and external stakeholder engagements.
• Contribute to a culture of continuous improvement by sharing insights, recommending process enhancements, and supporting team-wide initiatives.

Qualifications

Education

• High school diploma or equivalent required.
• An associate’s degree or additional postsecondary training in office administration, data management, business operations, or a related field is strongly preferred.

Experience

• Previous experience in data entry, office administration, or a similar operational support role is preferred.
• Experience working in an educational environment, charter school network, or organization supporting professional development is a meaningful plus.
• At least one year of experience using Microsoft Excel for data tracking and reporting is preferred.

Essential Skills and Competencies

• Attention to Detail: Demonstrated commitment to accuracy in data entry, document review, and reporting.
• Communication: Excellent written and verbal communication skills, with the ability to interact professionally and empathetically with a wide range of stakeholders.
• Technical Proficiency: Strong working knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint, with the ability to learn new platforms quickly.
• Organization and Time Management: Proven ability to manage multiple priorities, meet deadlines, and adapt effectively to shifting demands.
• Problem-Solving: Resourceful and solutions-oriented, with the ability to troubleshoot technical and procedural issues independently.
• Customer Service Mindset: A service-driven approach with a genuine commitment to supporting educators, school leaders, and internal teammates.
• Collaboration: A team player who works well independently and contributes positively to a collaborative, mission-aligned culture.
• Adaptability: Flexibility and resilience in supporting the evolving needs of a growing organization and its expanding network of schools.

Compensation and Benefits

careerzynith offers a competitive salary range of $35,000 to $45,000 annually, commensurate with experience and qualifications. In addition to a meaningful compensation package, full-time team members enjoy a comprehensive benefits offering, including:

• 401(k) retirement plan with employer matching
• Medical, dental, and vision insurance
• Life insurance coverage
• Generous paid time off (PTO) and holidays
• Flexible hybrid remote work arrangements
• Monday through Friday schedule supporting work-life balance

Career Growth and Professional Development

At careerzynith, we believe that investing in our team is just as important as investing in the educators we serve. Team members have access to ongoing professional development opportunities, mentorship from senior leadership, and a clear pathway for career advancement within a growing organization. Whether your goals include deepening your expertise in education operations, expanding into program coordination, or growing into a leadership role, careerzynith is committed to supporting your journey.

Work Environment and Culture

careerzynith fosters a collaborative, inclusive, and purpose-driven work environment where every voice is valued. Our team is united by a shared mission to uplift educators and strengthen schools, and we celebrate the diverse perspectives each team member brings. With a hybrid remote structure, team members enjoy the flexibility to work from home while remaining closely connected through regular virtual collaboration, in-person team gatherings, and ongoing communication with leadership.

How to Apply

If you are a meticulous, communicative, and mission-aligned professional ready to make a tangible difference in the lives of educators and students across our state, careerzynith encourages you to apply today. Join a team where your organizational skills, attention to detail, and dedication to service will directly contribute to the success of professional learning programs and the educators who depend on them. We look forward to welcoming the next member of the careerzynith family.

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