Note: The job is a remote job and is open to candidates in USA. Equivity is a company that provides virtual assistance to clients nationwide, specializing in administrative, marketing, and paralegal support. They are seeking a Billing and Administrative Assistant to support a growing law firm with billing management and client communication. The role involves managing billing processes, coordinating with attorneys and clients, and maintaining organized records.
Responsibilities
- Manage and process billing through Clio Manage (time entries, invoices, payments)
- Coordinate billing details and updates with attorneys and clients
- Track billable hours and ensure accuracy across multiple matters
- Follow up on overdue invoices and client payments as needed
- Maintain organized records of client communications and billing histories
- Support administrative tasks such as document management and scheduling
- Communicate professionally via email, phone, and client portals
Skills
- Experience using Clio Manage (billing, timekeeping, or client management)
- Prior experience working as a Virtual Assistant in a legal or professional services environment
- Excellent written and verbal communication skills in English
- Strong attention to detail and ability to multitask across several clients
- Professional, reliable, and proactive work ethic
- Stable internet connection and remote work setup
- Experience supporting multiple attorneys or a law firm
- Knowledge of general legal billing procedures and terminology
- Customer service experience or client-facing role background
Benefits
- Medical, dental, and vision coverage
- Paid sick time and employee discounts
- Annual performance bonuses
- 6-month pay review with potential increase based on performance
- Reimbursement of certain expenses
- Professional development and advancement opportunities
- Supportive, inclusive remote work culture
- Comprehensive Benefits: Medical, vision, dental, sick leave, employee discounts, EAP, and expense reimbursements.
- Work Flexibility: Work from home with autonomy and flexibility.
Company Overview
Equivity provides dedicated virtual assistant services for entrepreneurs and businesses in need of marketing and administrative support. It was founded in 2014, and is headquartered in San Francisco, California, USA, with a workforce of 11-50 employees. Its website is http://www.equivityva.com.