Note: The job is a remote job and is open to candidates in USA. AIMS Locum Tenens is a WOSB certified healthcare management company based in Northern Virginia, specializing in healthcare staffing solutions. They are seeking a highly organized Administrative Coordinator to support HR, credentialing, and operational tasks in a fast-paced environment.
Responsibilities
- Manage day-to-day time and attendance tracking for assigned employees and contractors
- Monitor timesheets, follow up on missing or inaccurate entries, and maintain clean attendance records
- Support scheduling coordination, shift updates, and employee communication
- Maintain organized trackers for onboarding, credentialing, security packets, fingerprinting, compliance, and start dates
- Coordinate credentialing packet collection and ensure all non-PII documents are complete, accurate, and submitted on time
- Assist with security packet coordination, follow-up, and status tracking
- Support onboarding and offboarding workflows, including document collection, checklist completion, and system access coordination
- Maintain accurate records in Excel, OneDrive, and internal systems
- Communicate professionally with candidates, employees, site leads, and internal leadership
- Flag delays, documentation gaps, attendance issues, and compliance risks promptly
- Help maintain audit-ready files and organized documentation
- Provide general HR and administrative support as needed for day-to-day operations
Skills
- 1–4 years of relevant experience in operations support, administrative coordination, HR support, credentialing, or healthcare staffing support
- Strong Excel and Microsoft Office and data entry skills required
- Ability to handle sensitive information professionally and follow compliance processes
- Experience in healthcare staffing, credentialing, onboarding, HR support, staffing coordination, or compliance support
- Experience supporting government contracts, federal staffing, or military healthcare environments
- Familiarity with credentialing, security packets, fingerprinting, onboarding logs, and contractor compliance workflows
- Prior military administrative experience, retired military background, or familiarity with military systems strongly preferred
- Base access is a plus, but not required
- Bachelor's degree preferred
- Experience with ADP, trackers, shared drives, and document management strongly preferred
Benefits
- 401(k)
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- Flexible work from home options available
- WOSB certified healthcare management company
- Experience with ADP, trackers, shared drives, and document management strongly preferred
Company Overview