Note: The job is a remote job and is open to candidates in USA. Foundation for California Community Colleges is dedicated to supporting and enhancing the California Community Colleges system. The Administrative Assistant will provide vital administrative support for the Career Catalyst program, facilitating hiring, payroll processes, and assisting with various administrative tasks to ensure effective operations.
Responsibilities
- Administrative support for Career Catalyst Service, including monitoring the Salesforce ticketing system, performing password resets, tracking and auditing employment and worksite documentation, and assisting with client and employee training
- Accurately and effectively enter data and audits the integrity of that data in Salesforce and Workday platforms. Generates reports as necessary
- Administrative support for internal and external meetings, including complex scheduling, regular monitoring for schedule conflicts, meeting preparation (including preparing agendas and coordinating agenda contributions from staff members), detailed note taking, and meeting follow up (including tracking action items, sending reminders, and scheduling follow up meetings)
Skills
- Relevant AA/AS, certifications, or equivalent work experience
- Minimum of 12 months work experience in an administrative capacity in an office environment
- Excellent record in customer service required
- Familiarity with human resources hiring, payroll, and termination processes
- Experience with Salesforce
Benefits
- Competitive compensation, generous PTO, and paid holidays
- Medical, dental, and vision plans, Flexible Spending Accounts, Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings
- CalPERS retirement program and optional 403(b) and 457 Retirement plans
- Carrot reproductive health and fertility support
- Tuition reimbursement
- Public Service Loan Forgiveness certified employer
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