Baird is a Fortune Best Place to Work company seeking a Recruiting Coordinator to support their Global Investment Banking team. The role involves managing complex interview schedules, providing administrative support, and ensuring a positive candidate experience throughout the recruiting process.
Responsibilities
- Perform full (high-volume) calendar management including complex interview schedules for recruiters and banking teams. This can include video, phone, onsite interviews and travel arrangements
- Provide administrative support to Investment Banking Recruiting Committee/Recruiting Team and GIB Head of Recruiting
- Work with Human Resources and the Investment Banking recruiting team to manage the logistics of the recruiting process and ensure a positive candidate experience throughout the hiring process
- Coordinate lateral and campus events (virtual/in-person) and interview days, as well as phone/onsite/video interviews
- Answer candidate questions surrounding the recruitment process and Investment Banking responsibilities
- Collaborates with GIB recruiting team, and firm Talent Acquisition in support of driving process improvement efforts across GIB
- Process and coordinate candidate travel and expenses by working with travel department and Admin Support team through the Concur system in a timely manner
- Coordinate recruiting events at Baird offices including treks, campus visits and banking programs
- Participate and coordinate logistics at recruiting events either in office or on campus
- Partner with recruiting and hospitality team for these events
- Attend events in person when needed
- Partner with other recruiting coordinators to develop/drive best practices and efficiencies
- Monitor the GIB recruiting email inboxes to ensure timely responses to inquiries as well as manages the GIB Recruiting calendar
- Assist in running the background check process
- Maintain the internal database to track banker/candidate recruiting activities and events
- Gather and analyze interview feedback for all open positions and deliver timely status updates to the recruiting team
- Leverage AI tools to enhance recruiting workflows, driving process efficiency and continuous improvement
- Perform other duties and miscellaneous special projects as assigned
Skills
- Bachelor's degree preferred, plus a minimum of 1– 3 years' experience in the performance of administrative/support function
- Passion for supporting others and must possess a proactive approach with a sense of urgency with a true desire to go above and beyond to service clients
- Strong organizational skills: ability to prioritize daily workflow to effectively organize tasks to achieve specific goals
- Demonstrate exceptional attention to detail, ensuring accuracy and consistency across all tasks, communications, and deliverables
- Professional demeanor with ability to write clearly and concisely and listen attentively
- Ability to work independently in an energetic environment with general supervision. Must be proactive, have good follow through skills and cooperate well with others
- Ability to handle large volume of administrative details with accuracy and reliability, often under pressure and/or short deadlines
- Intermediate skill set with Microsoft Office products
- Demonstrate reliability in attendance and be prepared to complete work in a timely manner
- Knowledge of Concur, Workday/Beamery and Suited is a plus
- Experience with AI tools such as CoPilot and Rogo is a plus
Benefits
- Bonus potential up to 8.5% of base pay
- Comprehensive benefits designed for your life, career and future.
Company Overview
Since 1919, Baird has guided families, businesses, communities and institutions toward their financial goals. It was founded in 1919, and is headquartered in Milwaukee, Wisconsin, USA, with a workforce of 5001-10000 employees. Its website is http://www.rwbaird.com.