Company: Barnes & Noble Education
Job description: Education - It's in Our DNA:At Barnes & Noble Education (“BNED”) we are dedicated to making tomorrow a better, more inclusive, and smarter world by servicing all who work in education. As a leading solutions provider for the education industry, we are committed to driving affordability, accessibility, and achievement at hundreds of academic institutions nationwide by ensuring millions of students are equipped for success in the classroom and beyond. Together, our teams work to elevate lives through education.As part of this commitment, we are seeking a Receptionist to play a key role in creating a welcoming and efficient workplace environment. The Receptionist will be the first point of contact for employees, visitors, and vendors, ensuring a professional and friendly experience. This role is responsible for managing front desk operations, assisting with facilities-related tasks, supporting mailroom functions, and providing administrative support to the Human Resources department. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. How You'll Make an Impact:
- Greet and assist visitors, ensuring they are properly signed in and directed to the appropriate contact.
- Maintain the visitor log and issue visitor badges in compliance with company security policies.
- Answer and direct incoming phone calls promptly and professionally.
- Handle incoming inquiries and provide information or redirect as necessary.
- Ensure the reception area is tidy, professional, and stocked with necessary materials.
- Assist with conference room and training room setups, including scheduling and basic room arrangements.
- Maintain an inventory of office and breakroom supplies related to mailroom and facility functions.
- Maintain and organize the HR storage closet, ensuring it remains clean and orderly (requires lifting boxes and moving items as needed).
- Coordinate with Facilities/Building Management for maintenance requests and office-related issues.
- Support the Mailroom Representative with day-to-day mailroom operations, including sorting and delivering mail to appropriate departments.
- Serve as a backup to the Mailroom Representative as needed.
- Operate the mailroom vehicle for delivery and pickup of USPS, FedEx, UPS, and other courier services.
- Track incoming and outgoing packages, ensuring proper documentation and delivery.
- Assist with HR administrative tasks such as filing, invoice coding, and preparing reports.
- Support HR projects and initiatives as assigned by the manager.
- Handle confidential employee records and maintain organized documentation.
- Provide general administrative support to the HR team, including scheduling, data entry, and special projects.
- Minimum of 3 years of receptionist, administrative, or office experience preferred.
- Strong verbal and written communication skills.
- Professional demeanor with a customer-service-oriented mindset.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment (multi-line phone systems, printers, etc.).
- Ability to multitask and prioritize in a fast-paced environment.
- Valid driver’s license required.
- Primarily an office environment with periods of standing, stooping, walking, and crouching.
- Occasional lifting (up to 30 lbs) related to mailroom and facilities support.
- Must be able to operate a vehicle for mail delivery duties as needed.
- Basic knowledge of American Sign Language (ASL) to assist with communication needs.
Expected salary: $22 - 24 per hour
Location: Basking Ridge, NJ
Job date: Thu, 20 Mar 2025 04:09:36 GMT
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