The Henry M. Jackson Foundation for the Advancement of Military Medicine is a nonprofit organization dedicated to advancing military medicine. They are seeking a Program Coordinator to provide administrative project oversight for the USU Operations Team, performing a variety of administrative and clerical duties including budget coordination, personnel management, and event planning.
Responsibilities
- Prepares meeting agendas, takes meeting minutes, and follows-up on action items with key stakeholders
- Serves as a primary point of contact for the USU Operations team, liaising information between staff and leadership and responding to inquiries that require interpretation beyond standard operating procedures
- Communicates and coordinates with internal staff and external customers
- Plans and executes staff appreciation activities, ensuring all logistics, supplies, and communications are handled efficiently
- Maintains supervisor’s calendar and makes meeting arrangements as necessary
- Provides administrative support under the direction of a supervisor such as hiring, travel, purchasing, and tracking progress
- Administrative duties can include managing multiple HJF sites’ directories, developing and tracking surveys for internal staff and USU leadership, and creating Standard Operating Procedures (SOP) or guidelines for various projects
- Maintains and updates databases and spreadsheets as needed
- Assists with the timely and compliant completion of administrative/security onboarding requirements, including the acquisition of a Common Access Card (CAC) and necessary USU network access
- May include budgetary responsibility to include plan/forecast
- May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role
Skills
- Bachelor's Degree required
- Minimum of 0 - 2 years experience required
- Ability to work independently and exercise sound judgement when solving problems
- Excellent communication skills, with the ability to communicate effectively across multiple levels and groups of people
- Knowledge of organizational objectives, the federal budget process, office automation
- Coordinate many complex systems and programs simultaneously
- Experience with Microsoft Office and Google Suite platforms
- Ability to obtain and maintain a T1/Public Trust background check
- Lifting: Requires lifting materials up to 10 lbs
- Ability to stand or sit at a computer for prolonged periods
Benefits
- HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.
Company Overview
The Henry M. It was founded in 1983, and is headquartered in Bethesda, Maryland, USA, with a workforce of 1001-5000 employees. Its website is https://www.hjf.org/.Company H1B Sponsorship
The Henry M. Jackson Foundation for the Advancement of Military Medicine has a track record of offering H1B sponsorships, with 34 in 2025, 19 in 2024, 26 in 2023, 25 in 2022, 21 in 2021, 14 in 2020. Please note that this does not guarantee sponsorship for this specific role.