- Identify, qualify, and choose vendors of materials, equipment, products, or services, as well as manage overall supplier relationships.
- Take care of procurement requisitions/orders.
- Obtain quotations for vessels and vessel managers / operations teams for various stocks, spares, and service arrangements based on RFQ.
- Ensure that all purchase activities adhere to the organization's purchasing guidelines and processes.
- To develop framework agreements with suppliers and, whenever possible, to guarantee that required goods and services are obtained under such agreements. Negotiate with suppliers to ensure the best possible results for the firm.
- Clarifying doubts with vessels in order to obtain proper prices, as information or specs provided are frequently incomplete or incorrect.
- Identify and execute standard purchasing cost tracking techniques and criteria. Shipping and logistics procedures.
- Conducting vendor appraisals and price comparisons on a regular basis.
- Organizing servicing and services to meet Class criteria, such as Class Annuals and other relevant services.
- Before making any recommendations, ensure that thorough cost/benefit analyses are performed.
- Overseeing the complete purchasing paperwork process and ensuring the submission of quarterly cost reports.
- Monitor and ensure that all invoices are properly linked to the PO and DO. Ensure that all invoices are reviewed and that the appropriate account numbers are entered.
- Oversee and ensure that all bills are approved by the appropriate person and sent to accounts on time.
- Client approval communication, including verifying and monitoring the status of various requisitions.
- Organizing freight to the vessel and guaranteeing spares/storage
- Arrangement of freight to the vessel and constant follow-up to ensure spares/stores arrive on time.
- Offer suggestions/feedback for improving task performance and working instructions.
- Perform any ad hoc duties/responsibilities as needed.
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