BGIS is seeking a Payables Administrator who will report to the Accounts Payable Manager. This role involves processing various payables, maintaining vendor records, and ensuring compliance to minimize duplicate payments and fraudulent exposures.
Responsibilities
- Enter and maintain new vendors, process employee reimbursements, enter data in UCM tool, process rent, utilities, recurring payables, petty cash requisitions and vendor invoices in Oracle Accounts Payable
- Sort, date stamp and distribute the Accounts Payable department incoming mail on a daily basis; seal, post and disburse all outgoing mail
- File paid invoices according to the various filing categories in the AP mailroom cabinets and this has to be done within the established time frame
- Perform cheque runs as per Accounts Payable cheque run schedule and transmit the EFT file to the bank as necessary
- Respond to all AP inquiries within 24 hours and ensure that established quality and quantity measures are met
- Analyse data for vendors to ensure that required documentation is received for insurance and ensure controls are adhered to avoid duplicate vendors in the system
- Minimise fines and penalties charges to suppliers by negotiating to reverse any penalties
- Ensure that controls and documentation are in place and adhered to, for cheque runs so as to minimize on duplicate payments and fraud
- Other duties as assigned
Skills
- High school completion plus a specialized technical or business course
- More than one year up to three years of job-related experience
- Effective team building skills – incumbent must be able to interact effectively with BGIS Team Members
- Excellent at planning and organizing to meet all deadlines
- Strong analytical and problem solving skills to be able to detect discrepancies in payments
- Flexible and adaptable to a fast paced work environment
- Customer oriented
- Understand software applications and apply to perform daily tasks
- Excellent oral and written communication to deal effectively with BGIS customers and Team Members
Company Overview
BGIS is a global leader in integrated facility management services. It was founded in 1992, and is headquartered in Markham, Ontario, CAN, with a workforce of 5001-10000 employees. Its website is https://www.bgis.com.