Flexible Location
This position is based in a home office anywhere in the U.S. (with a possible preference for specific states or region based on our portfolio of work).
TNTP is the nation's preeminent education nonprofit that brings research, policy, and consulting together to meet the needs and aspirations of young people, families, communities, and the nation. We are educators, researchers, and innovators working to ensure every young person has the chance to reach their full potential, every educator and leader is set up for success, and every community has the resources necessary to connect young people to paths of opportunity.
We work at every level of the PK-12 system, side by side with educators, system leaders, and communities across 41 states and more than 4,000 systems nationwide to reach ambitious goals for student success. Our vision pushes beyond school walls, catalyzing cross-sector collaboration to create pathways for young people to achieve academic, economic, and social mobility.
Learn more about us, what we do, and working here.
As a Part-time Executive Assistant, you will provide responsive and savvy administrative support to help TNTP’s Leadership Team work more efficiently, so they can focus on the organization’s most critical priorities. You will be exposed to a broad perspective on the organization’s work and will have the opportunity to regularly interact with a variety of internal and external stakeholders including board members, funders, TNTP staff, clients, press, irreplaceable teachers, and other VIPs. Specific responsibilities will include:
Calendar management for group leadership teams, comprised of Chiefs and Vice Presidents (VPs), including:
Scheduling meetings and conference calls, gathering and sharing appropriate background/preparatory material.
Structuring VP/Chief schedules and reconciling day-to-day tasks with his or her evolving priorities.
Identifying opportunities to increase VP’s/Chief’s efficiency through thoughtful time management.
Scheduling travel and coordinating arrangements.
Executing staff recognition processes, including birthdays, anniversaries, and holiday gifts.
Completing expense reports and vendor invoices on behalf of executives.
Collaborating with Chiefs, VPs, and other TNTP staff to plan and execute logistics for in-person and virtual events including division and team meetings, retreats, and professional development opportunities.
Communicating regularly via email and phone with a variety of stakeholders including TNTP staff and other education leaders.
Taking meeting notes and sharing next steps with collaborators as needed.
Supporting with division/team organization, including managing Teams channels, meeting materials, Zoom lines, etc.
Being an active contributor to organizational and team culture.
We expect our Part-time Executive Assistants to:
Multi-task effectively. You are a natural prioritizer, enjoy learning new things, and work well under pressure in a fast-paced environment.
Be a self-starter and a natural problem-solver. You can quickly identify challenges, analyze the root causes, and propose creative solutions. You anticipate what VP’s/EVP’s will need and act on your ideas, helping TNTP’s leadership focus on their most important work.
Communicate thoughtfully. Your writing is clean and simple. You always consider your audience and use superb judgment, whether sending a quick email response or drafting a message for a large group.
Sweat the details. You are a natural organizer and are good at staying on top of things others may miss. You will be tasked with managing many details and helping multiple leaders who have different preferences stay organized as they manage multiple competing priorities.
Build strong relationships. You take a customer service approach when supporting senior leaders. You’ll regularly interact with VPs/EVPs and must build strong relationships while providing a high level of support.
Qualifications
5 plus years of experience providing administrative support for executives and senior leaders (preferred)
Prior experience working in a virtual environment and supporting multiple stakeholders virtually (preferred)
Experience leading peers and defining best practice
Extraordinary attention to detail
Excellent interpersonal communication and writing skills
Proficient in Microsoft Office skills and aptitude to quickly learn web-based software applications for expenses, invoices, and internal knowledge management
Expert multi-tasking ability, including the ability to work well under pressure in a fast-paced environment
The ability to work effectively with others at all levels of an organization and to consistently display a high level of professionalism and customer service in all interactions
The ability to proactively identify challenges and actively work to find solutions
Flexibility and comfort with ambiguity
The hourly range for this position is $28.21 to $42.31 and is in alignment with experience, qualifications, and our commitment to equity in compensation. TNTP offers a motivated team of dynamic colleagues, a collegial atmosphere that values professional development and valuable feedback, and the chance to impact the direction of a growing, mission-driven company that is committed to the success of our nation’s children. We also offer an inclusive environment where staff are encouraged to bring their whole selves to work each day.
We also ensure that individuals with disabilities are provided with reasonable accommodation for the interview process. Email talent@tntp.org to request accommodation.
#LI-REMOTE
Position Type:
Seasonal (Fixed Term) (Seasonal)TNTP is an equal employment opportunity employer committed to maintaining a non-discriminatory work environment. TNTP does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, arrest record, conviction record, or any other personal characteristic protected by applicable law. This policy covers all programs, services, policies, and procedures of TNTP, including recruiting, hiring, training, promotion, and administering all personnel actions, such as compensation, benefits, transfers, layoffs or terminations.
Applicants for employment with TNTP must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.