Operations Coordinator

The Amatriot Group is seeking a Workforce Operations Coordinator to serve as a central point of coordination for workforce documentation and operational governance. This role will contribute to smooth team onboarding and ensure ongoing day-to-day functionality within the organization.

Responsibilities

• Develop appropriate accruals during the monthly financial closing process
• Partner closely with Governance and Supplier Relations for job postings and processing
• Manage incoming resumes and coordinate structured and timely feedback
• Facilitate monthly resource Statement of Work [SOW] extension review
• Update and maintain Organizational roster and distribution lists
• Administer and maintain organizational roles within Planview
• Issue weekly timesheet reminders, including maintaining non-Org resource list
• Coordinate onboarding within Organization – including pre-start readiness, maintaining tracker, ensuring system and building access raised, and internal communications
• Ensure onboarding materials and processes are current and aligned with internal standards
• Maintain and update the Organization Confluence space, ensuring documentation is current, well-organized, and easily discoverable
• Attend all financial and departmental meetings to capture accurate, concise minutes
• Document key discussions, official decisions, and assigned action items for stakeholders
• Distribute/publish finalized minutes and follow up on pending action items to ensure accountability
• Generate and distribute weekly review of overdue timesheets
• Follow up directly with resources to ensure timely submittals and resolve discrepancies
• Review and approve zero-hour timesheets to maintain accurate records
• Manage and maintain financial and operational files to ensure alignment with organizational structure
• Assist with conference room reservations as needed
• Provide general Tower/Organization support to ensure efficient day-to-day team functionality

Skills

• Strong organizational and time-management skills with ability to manage multiple concurrent workflows
• Excellent written and verbal communication skills
• Highly detail-oriented and process orientation
• Ability to work independently, proactively, and with discretion handling sensitive information
• Collaborative, detail-oriented and process driven
• Familiarity with Microsoft Office or equivalent productivity tools
• Demonstrates strong follow-through and accountability in all responsibilities

Company Overview