Lead Document Controls Analyst

We are seeking a highly experienced and proactive Lead Document Controls Analyst that will play a critical role in evaluating, enhancing, and managing the document control systems that support our engineering, operations, and compliance teams. This role requires a strategic thinker with strong technical expertise in PMIS (Project Management Information Systems) integration and enterprise data systems.

Responsibilities:

• Asses the current state of document control systems and workflows across a complex project
• Collaborate with cross-functional teams to identify gaps and improvement opportunities
• Develop and implement a strategic roadmap for document control modernization
• Propose options on how existing information systems can be streamlined, connected, enhanced, and replaced to provide a more effective unified system
• Create training, process and procedure documentation for the enterprise document systems
• Manage the integration of PMIS platforms and ensure seamless data flow between systems
• Oversee the configuration, maintenance and user support for document management tools
• Ensure compliance with regulatory and internal documentation standards
• Train and support staff on document control procedures and system usage
• Monitor system performance and generate reports for leadership

Basic Qualifications:

• Bachelor’s degree or a combination of some college coursework and relevant experience
• 10+ years experience in document control or information systems management, preferably in industrial or energy sectors
• Proven experience evaluating and implementing document control systems (e.g., SharePoint, InEight, ProCore, etc.)
• Strong understanding of document lifecycle management, version control, and regulatory compliance.
• Excellent communication, organizational, and analytical skills.
• Proficiency in Microsoft Office Suite; experience with Power BI and Visio is a plus.
• Ability to work independently and lead cross-functional teams.

Not quite right for you? For a full listing of all our openings, please visit us at:

                                                                             https://entrustsol.com/careers/

Why Join Us?

At ENTRUST Solutions Group, we are a community of over 3,000 dedicated professionals committed to our clients and each other. As an ENR Top 100 company, we provide comprehensive engineering, consulting, and automation services to various industries, including gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies. We are a forward-thinking organization dedicated to leveraging cutting-edge technology to drive success. We are committed to fostering a culture of innovation and continuous improvement.

We believe in fostering a culture of inclusivity and respect, where everyone feels valued and empowered to contribute their unique perspectives. If you are passionate about utilities and looking for a place to grow your career, we would love to hear from you!

What We Offer:

• A supportive and inclusive work environment that values diversity and encourages innovation.
• Opportunities for professional growth and career development.
• Competitive salary and comprehensive benefits package, including generous paid time off, retirement program with a company match, tuition reimbursement, and flexible work schedules.

• Benefits & Salary:

  • This position pays between $85,000 and $105,000 annually and is an exempt position.
  • Benefits offered include company sponsored medical, dental, vision, and 401(k) plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually.
  • Full time employees are eligible to earn PTO hours.
  • May be eligible for discretionary bonus as determined by the company.

This role is designated as remote, giving you the flexibility to primarily work from home while staying actively connected to your team and projects. We value collaboration and responsiveness, so we ask our remote team members to be available when in-office presence is needed—such as for client meetings, team events, or training sessions. Our approach blends freedom with shared accountability, making ENTRUST an exciting and supportive environment for professionals who thrive in remote work settings with clear, respectful expectations.

 

To learn more about ENTRUST Benefits and Culture, please visit our company LinkedIn page and follow us at:

https://www.linkedin.com/company/entrustsolutionsgroup

ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST Solutions Group does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group.

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