Employment Type: 32 hours per week
Start date: N/A
Salary: depends on where the applicant is based.
Location: Remote or based in NL
Line Manager: Program Manager
- This is an internal opening for DDP
- The positions can be applied by all interested staff members, but in case of equal merit, the priority will be given to the staff member whose current position will be discontinued in the new structure
- The short listed candidates will be invited to an interview
Job context
This position is a member of the Senior Management Team along with the Program Manager, Finance Manager, Senior Operations Officer, DMEL Manager, and Capacity Building Managers.
Grants management
Support with DMEL activities
Administrative activities; reporting, upkeeping of the database for grants, managing problems rising from Hypha with the support of tech team.
Responsibilities
Grant Management
- Developing and tracking grants’ annual planning (with support from Operations team for available budgets)
- Coordinate with other DDP program members and Grants Officers about the planning of calls for application and streamlining the process
- Verifying and validating all the partner contracts (prepared by the Grants Officers)
- Monitoring the Hypha for the applicant files, organizing the vetting of IRF, SPF, RPF and CNF applications
- Maintaining the efficient running of the Hypha application portal by liaising with Tech Officers and Operations team
- Signing partner contracts up to 20k EUR (above that amount is signed by PM)
- Verifying and validating final reports for contracts above 20k EUR
- Liaising with the Operations team for timely partner payments and follow up
- Developing granting guides, drafting and implementing, for the Grants Officers and wider DDP teams
- Ensuring compliance with Hivos/DDP grants procedures and proposing new or simplified procedures aligning with Hivos guidelines
- Updating and monitoring compliance for risk management, particular attention to fraud and irregularity procedures and cases, in consultation with Program Manager, Deputy Operations and Finance Manager
- Managing fraud and irregularity cases and supporting relevant Grants Officer for an efficient follow up.
Management of Grants Officers
- Managing the team of Grants Officers
- Ensuring the conducive work environment for the Grants team and their well-being
- Providing guidance on grants assessment, management and contracting procedures to all Grants Officers
- Onboarding new Project Officers on grants workflow and contracting process and general grants procedures
DMEL Support
- Supporting DMEL reports and liaising with the DMEL manager for preparation of donor reporting
- Maintaining and updating grants database with the support of Grants Officers
Administrative Tasks
- Preparing monthly activity reports
- Initiating and organizing Grants team meetings (on a bi-weekly basis)
- Attending Senior Team meetings (bi-weekly)
Want to apply
Please apply by April 6th,2026, by clicking on the “Apply for this job” button. Both a letter of motivation and resume/CV (max 2 pages) in PDF format need to be submitted in English. Only short-listed candidates will be contacted.
Hivos is an equal opportunity employer that values diversity, integrity, and inclusion. We welcome applications from all qualified individuals, especially those who bring perspectives from underrepresented groups.