Executive Assistant to Founders
Obsidian Systems is a fully remote, global company with around 60 employees, and we’re scaling to 100+ over the next year. As we continue to grow rapidly, we are seeking a highly organized, proactive, and technically adept Executive Assistant to support our founders.
This is a high-impact, dynamic role for someone who excels in ambiguous situations, enjoys bringing order to fast-paced environments, and is adept at creating structure in complexity. You’ll act as a critical point of coordination for both high-priority internal and external relationships, requiring strong judgment, discretion, and the ability to balance competing priorities.
This opportunity is ideal for a seasoned Executive Assistant who thrives in growth-stage environments and is interested in emerging technologies such as blockchain.
Responsibilities
Executive Support
• Manage and prioritize communications with external stakeholders—including founders, investors, and board members—ensuring timely, professional, and context-aware engagement.
• Serve as a gatekeeper and facilitator for founders' time, using sound judgment to balance internal priorities with high-value external relationships.
• Oversee complex calendar and scheduling management across multiple time zones.
• Coordinate travel arrangements, expenses, and logistics.
• Support both business and select personal needs.
Founder & Project Support
• Drive execution of founder-led initiatives and serve as the primary contact for external stakeholders.
• Track project priorities, timelines, and deliverables.
• Coordinate efforts across internal and external teams.
• Prepare materials and conduct light research as needed to support projects.
Internal Meeting & Operations Support
• Organize and prepare leadership meetings, including creating agendas, documenting discussions, and following up on action items.
• Maintain leadership dashboards and scorecards, ensuring metrics are current, accurate, and visible to leadership.
• Track progress against company and team goals, providing regular updates aligned with leadership expectations.
• Ensure organization and consistency across shared drives, documentation, and reporting tools.
• Identify gaps in execution or visibility and proactively recommend improvements to workflows, tracking, and communication processes.
Qualifications
• 5+ years’ experience supporting C-level executives.
• Highly organized with excellent communication skills.
• Technically savvy and quick to learn new tools.
• Experience in a startup or high-growth environment preferred.
• Demonstrated judgment, discretion, and multitasking ability.
• Interest in blockchain or other emerging technologies is a plus.
• Bilingual in English and Spanish highly preferred.