Data Entry Clerk - Men's Shelter Facility | Client Records Management & Administrative Support Role in San Antonio, TX

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Join arenaflex as a Data Entry Clerk – Make a Difference in Our Community

Are you detail-oriented, organized, and passionate about supporting vital community services? Do you thrive in environments where your administrative expertise can directly impact the lives of those in need? If so, arenaflex invites you to apply for the position of Data Entry Clerk at our Men's Shelter facility in beautiful San Antonio, Texas.

At arenaflex, we believe in the power of compassion, integrity, and dedication to serve those who need it most. As an internationally recognized non-profit, faith-based organization, we have been committed to uplifting communities and providing essential services to individuals and families facing hardship for decades. Our Men's Shelter in San Antonio is a beacon of hope, offering shelter, resources, and support to men in our community who are working toward stable, independent lives. We are currently seeking a detail-oriented Data Entry Clerk to join our administrative team and help ensure the smooth operation of our client services.

This is an excellent opportunity for professionals who enjoy working in a mission-driven environment and want to contribute to meaningful change while building their careers in administrative support and records management.

Position Overview

As a Data Entry Clerk at arenaflex, you will play a critical role in maintaining the integrity and confidentiality of our client records. You will be responsible for organizing, maintaining, and securing all client files, charts, and documentation while ensuring compliance with privacy standards and organizational policies. Additionally, you will handle billing and admissions data entry, process assessment fees, and generate accurate reports for management review.

This position requires a high level of accuracy, attention to detail, and the ability to manage sensitive information with discretion. The ideal candidate will be comfortable working in a fast-paced environment, managing multiple tasks simultaneously, and collaborating with a diverse team of professionals dedicated to serving our community.

Key Responsibilities

As an essential member of our administrative team, you will be responsible for the following duties:

• Client Records Management: Organize, maintain, and update all client records, charts, and files in a systematic and efficient manner. Ensure all documentation is accurate, complete, and readily accessible when needed.
• Data Entry & Processing: Perform accurate and timely data entry of client information, admissions data, and billing details into our database systems. Maintain a high level of accuracy to prevent errors that could impact client services or organizational operations.
• Confidentiality & Security: Ensure the accountability, confidentiality, and security of all client records. Adhere strictly to privacy regulations and organizational policies regarding sensitive information.
• Fee Collection & Processing: Collect, process, and secure assessment fees from clients. Maintain proper documentation of all transactions and ensure revenue is accurately recorded.
• Report Generation: Generate comprehensive reports regarding client admissions, billing activities, and assessment fee collection. Present findings to management as requested and identify any discrepancies or areas for improvement.
• File Management: Sort and file documents alphabetically and numerically according to established organizational standards. Maintain an organized filing system that allows for efficient retrieval of information.
• Office Equipment Operation: Effectively operate office materials and equipment, including computers, printers, scanners, and multi-line telephone systems.
• Collaboration: Work closely with other departments, including admissions, case management, and finance teams, to ensure seamless coordination of client services.
• Quality Assurance: Perform regular audits of data entry work to identify and correct errors. Implement best practices to improve accuracy and efficiency.
• Compliance: Follow all organizational policies and procedures, as well as applicable federal, state, and local regulations related to data management and client confidentiality.

Essential Qualifications

To succeed in this role, candidates must meet the following requirements:

• Education: High school diploma or General Education Development (G.E.D.) certificate is required.
• Experience: Minimum of two years of general office experience, including typing and/or keypunching data into computer systems. An equivalent combination of relevant training and experience that provides the required knowledge, skills, and abilities will also be considered.
• Technical Skills: Proficiency in Microsoft Word and Excel applications, with the ability to create and maintain spreadsheets effectively.
• Language Skills: Ability to read, write, and communicate effectively in the English language.
• Mathematical Skills: Ability to perform basic mathematical equations accurately.
• Organizational Skills: Strong ability to sort and file documents alphabetically and numerically with precision.
• Typing Proficiency: Ability to type and keypunch data into a computer with a high rate of accuracy in a timely manner.
• Confidentiality: Demonstrated ability to maintain the confidential nature of sensitive information.
• Attendance: Ability to meet consistent attendance requirements and be punctual.

Preferred Qualifications & Skills

While not required, the following qualifications and skills will be considered a strong advantage:

• Previous experience working in a non-profit organization or social services setting.
• Familiarity with client management databases and case management software.
• Experience in a shelter, housing, or homeless services environment.
• Knowledge of HIPAA regulations and best practices for handling sensitive client information.
• Strong interpersonal skills and the ability to work effectively with diverse populations.
• Experience handling cash and processing financial transactions.
• Basic accounting or bookkeeping knowledge.
• Bilingual abilities (English/Spanish) are highly desirable due to the diverse population we serve in San Antonio.

Physical Requirements & Working Conditions

This position involves primarily sedentary work performed while seated. The duties require the following physical capabilities:

• Ability to meet attendance requirements reliably.
• Ability to read, write, and communicate effectively in English.
• Ability to perform basic mathematical calculations.
• Ability to sort and file documents accurately using alphabetical and numerical systems.
• Ability to effectively operate office materials and equipment, including computers, printers, and scanners.
• Ability to type and keypunch data with speed and accuracy.
• Physical effort required is minimal, involving occasional walking, standing, and lifting light objects (less than 25 pounds).
• Sitting may be relieved by brief or occasional periods of standing or walking throughout the workday.

Work Environment & Culture at arenaflex

At arenaflex, we pride ourselves on fostering a supportive, collaborative, and mission-driven work environment. Our Men's Shelter in San Antonio is more than just a workplace – it's a community of dedicated professionals who share a common goal of making a positive impact in the lives of others.

When you join arenaflex, you become part of a team that values:

• Compassion: We treat every individual with dignity, respect, and empathy, both in our client interactions and within our team.
• Integrity: We maintain the highest standards of honesty, transparency, and ethical conduct in everything we do.
• Collaboration: We believe in the power of teamwork and open communication to achieve our mission.
• Growth: We are committed to the professional development of our employees and offer opportunities for learning and advancement.
• Diversity & Inclusion: We celebrate the diversity of our team and the communities we serve, creating an inclusive environment where everyone feels welcome and valued.

Our staff members have the opportunity to make a meaningful difference every day. Whether you're assisting clients with admissions, maintaining accurate records, or supporting our programs, your contributions directly impact the success of our mission and the lives of those we serve.

Career Growth & Development Opportunities

At arenaflex, we believe in investing in our employees' growth and development. As a Data Entry Clerk, you will gain valuable experience in:

• Records management and database administration.
• Compliance and confidentiality best practices.
• Financial processing and reporting.
• Non-profit operations and social services administration.

This role provides a strong foundation for career advancement within the organization. Outstanding performance may lead to opportunities for promotion to senior administrative positions, supervisory roles, or specialization in areas such as client services coordination, program administration, or finance.

We also offer ongoing training and professional development opportunities to help our employees build new skills and advance their careers. Whether you're looking to grow within arenaflex or gain experience to pursue other opportunities, this position provides a solid platform for your professional journey.

Compensation & Benefits

arenaflex is committed to providing competitive compensation and a comprehensive benefits package to our employees. While specific salary details are discussed during the interview process, we offer:

• Competitive hourly pay based on experience and qualifications.
• Health, dental, and vision insurance options.
• Paid time off (PTO) and holiday benefits.
• Retirement savings plan with employer contributions.
• Employee assistance program (EAP) for personal and professional challenges.
• Discount programs and workplace perks.
• Professional development and training opportunities.
• Flexible scheduling options (where applicable).

We recognize that our employees are our greatest asset, and we strive to create a compensation package that reflects our appreciation for their hard work and dedication.

How to Apply

If you're ready to join a team that's making a real difference in the San Antonio community, we encourage you to apply for this exciting opportunity. To be considered for the Data Entry Clerk position, please complete the following steps:

1. Complete the online application form thoroughly, answering all questions completely, honestly, and to the best of your ability.
2. Upload a copy of your resume if available.
3. Ensure you indicate that you meet the education and experience requirements as outlined in this job description.
4. Submit your application before the position is filled.

The application submittal period begins January 19, 2023, and will remain open until the position is filled. We encourage interested candidates to apply as soon as possible, as we review applications on a rolling basis.

Equal Opportunity Employer

arenaflex is an equal opportunity employer. We are committed to providing employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status. We prohibit discrimination and harassment of any kind based on these protected characteristics.

We also do not discriminate against individuals with disabilities. If you require accommodation to the application and/or interview process, please contact our Human Resources Department at the applicable location to discuss your needs.

Join Our Mission

We appreciate your interest in employment opportunities with arenaflex. If you're looking for a rewarding career where your administrative skills can make a meaningful impact, we invite you to apply for the Data Entry Clerk position at our Men's Shelter in San Antonio.

At arenaflex, every team member plays a vital role in fulfilling our mission to serve those in need. Your dedication, attention to detail, and commitment to excellence will help ensure that our clients receive the support and services they deserve.

Don't miss this opportunity to grow your career while making a difference in your community. Apply today and become part of something bigger than yourself. We look forward to welcoming you to the arenaflex family!