IDEXX Livestock Diagnostics is seeking a Billing Data Associate to join their Veterinary Software Business Services & Subscription team. This role involves performing billing coordination and data analysis to support accurate and timely billing for IDEXX software products while collaborating with leadership on process improvements.
Responsibilities
- Prepare and provide source data to our partner teams for billing uploads and validating the data once the upload is completed in SAP
- Ensure we are issuing accurate invoices in accordance with company policies and billing schedules
- As needed, process draft invoices and all related documents to supplement client billing in SAP
- Prepare final invoices for all billable projects according to contract terms
- Ensure that appropriate approvals are obtained in accordance with company policies
- Identifying, researching, and correcting software invoices as requested
- Reconcile invoice discrepancies and resolve billing issues in collaboration with internal teams
- Employees may be required to work during designated blackout periods
- Collect, clean, and validate data from multiple sources to ensure accuracy and consistency
- Support finance and accounting teams with reporting and data analysis related to billing activities
- Audit against monthly billing to ensure accuracy of billing against contracts for products and accounts
- Data Management from numerous systems
- Provide ad hoc financial analysis and insights to support business decisions
- You will ensure compliance with audit standards and financial guidelines
- You will collaborate with leadership and internal stakeholders on billing process design for software products, and process workflow improvements for existing software products and team(s)
- Assist in process improvement initiatives to streamline workflows
- Assist with month-end and year-end, and annual billing adjustment processes as needed
- Research and reconcile project-related issues, identify the cause of project variances, and clear when possible
- Other billing-related data needs as required
Skills
- Advanced proficiency in Microsoft Excel (pivot tables, advanced formulas, modeling) and familiarity with financial systems such as SAP or subscription management platforms like ChargeBee
- A strong deductive reasoning and analytical skills to resolve issues
- High attention to detail
- Comfortable with adapting to situations and positively navigating change
- Process improvement experience and aptitude
- Ability to work independently and as part of a team
- The ideal candidate will be able to adjust to changes in the functionality of the role as the position evolves
- Strong communication skills, with the ability to present complex data clearly
- Organized with the ability to multi-task. Solid follow through with limited to no supervision
- Technical record-keeping management skills
- Personal computer skills, including Microsoft Office
- Degree in accounting or related business field preferred
- Experience with data visualization tools (Tableau) is a plus
Benefits
- Opportunity for annual cash bonus
- Benefits Day-One
- On the job training and career advancement opportunities (experience NOT required)
- Additional benefits including but not limited to financial support
- Pet insurance
- Mental health resources
- Volunteer paid days off
- Foundation donation matching
- And much more
Company Overview
Diagnostic tests and services to monitor the health of herd and flock animals worldwide. It was founded in undefined, and is headquartered in Westbrook, Maine, US, with a workforce of 5001-10000 employees. Its website is https://www.idexx.com/en/livestock/.Company H1B Sponsorship
IDEXX Livestock Diagnostics has a track record of offering H1B sponsorships, with 1 in 2023, 1 in 2022, 1 in 2020. Please note that this does not guarantee sponsorship for this specific role.