The County of Riverside is seeking an Administrative Services Analyst I/II – CE to support the Finance Division. The role is critical for maintaining service levels in purchasing and contracts, ensuring compliance and efficiency in procurement processes across County departments.
Responsibilities
- Plan, coordinate and conduct studies of administrative, operational and facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization
- Develop reports and recommendations for appropriate action based on the analysis of gathered data
- Prepare or assist in the preparation and/or review of budgets
- Analyze need for budget items requested to determine whether or not items are justifiable based on program objectives and priorities
- Examine and make recommendations for the transfer of funds; review financial data on an on-going basis to ensure conformance with established guidelines
- Recommend and establish contract forms and procedures; monitor adherence to contract terms
- Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation
- Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures
- Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs
- Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions
- May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks
Skills
- Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment
- One year of specialized experience in purchasing, contracts, or procurement
- Four years of paraprofessional experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurement
- One year of experience as an Administrative Services Assistant with the County of Riverside, including at least one year of specialized experience in purchasing, contracts, or procurement
- One year of professional experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurement
- Two years of paraprofessional or technical experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurement
- One year as an Administrative Services Analyst I with the County of Riverside, including at least one year of specialized experience in purchasing, contracts, or procurement
- One year of specialized experience in purchasing, contracts, or procurement
- Knowledge of principles of administration, organization and management necessary to analyze and evaluate operations, services and programs
- Knowledge of principles and practices of fiscal management and/or budgetary control
- Knowledge of grantsmanship
- Knowledge of basic elements of supervision
- Knowledge of contract monitoring
- Ability to collect and evaluate data
- Ability to draw conclusions and formulate recommendations and project consequences of recommendations
- Ability to monitor expenditures and maintain fiscal control
- Ability to develop and write grant applications
- Ability to interpret legislative and administrative mandates and regulations
- Ability to plan, organize and supervise the work of subordinate clerical or technical staff
- Ability to establish and maintain effective working relationships with those contacted in the course of work
- Ability to communicate effectively in written and verbal form
- Possession of a valid California Driver's License may be required
- Experience thriving in a high-paced, high-volume environment
- Exceptional time-management skills
- Ability to navigate competing demands
Company Overview
County of Riverside is a government entity that provides regional administration, public services, and community support programs. It was founded in 1893, and is headquartered in Riverside, California, USA, with a workforce of 10001+ employees. Its website is https://rivco.org.