Greater New York Hospital Association (GNYHA) is a trade association located in New York City representing over 200 hospitals and health systems. The Administrative Assistant plays a critical role in supporting the Senior Vice President and Physician Executive, requiring advanced administrative judgment and the ability to manage complex schedules and communications.
Responsibilities
- Provide comprehensive administrative support, including calendar management, telephone calls, organization of documents for distribution, coordination of meetings, and handling travel planning and logistics for Quality and Clinical Initiatives team
- Ensure appropriate tone, clarity, and confidentiality in communications with a wide range of stakeholders including hospital executives, policymakers, and external partners, using judgment to triage, prioritize, and escalate matters appropriately
- Manage complex executive calendar, anticipating conflicts, proposing solutions, and adjusting schedules proactively to maintain smooth operations
- Interact with all levels of management across the company, as well as members of external organizations, including senior leadership, while managing sensitive and confidential information with discretion
- Oversee meeting logistics including scheduling, room setup, virtual platforms, materials, registration, and follow-up
- Maintain administrative systems, databases, and records, including expense tracking
- Provide back-up coverage for reception duties as needed
Skills
- Professional experience providing administrative support to C-level executives in a corporate environment
- Proficient with Microsoft 365 applications, specifically Outlook, Word, PowerPoint and Excel, and virtual meeting platforms (e.g., Zoom) for coordinating video conferences
- Excellent verbal and written communication skills
- Excellent interpersonal skills with an ability to deal with all levels of management
- Exceptional organizational skills, with the ability to prioritize effectively, determine when to follow up, and recognize when to escalate issues
- Flexibility in managing an ever-changing workflow, often with competing priorities in a demanding, fast-paced work environment
- Must be a team player with demonstrated attention to detail, problem-solving skills, and the ability to work independently
- Bachelor's degree
- Experience in a healthcare or trade association environment
Benefits
- Defined contribution 401(k) plan with non-elective employer contribution
- Paid parental leave
- Health/vision insurance, including options with employer-subsidized health savings account
- Generous paid time off that increases over time and holidays including one annual floating holiday
- Dental insurance
- Company-paid life insurance
- Health advocacy and employee assistance program
- Fully sponsored membership in healthcare professional society
- Tuition reimbursement program
- Employee discount programs
- Commuter benefits program
- Casual dress code
Company Overview
Greater New York Hospital Association helps hospitals deliver the finest patient care. It was founded in 1904, and is headquartered in New York, New York, USA, with a workforce of 51-200 employees. Its website is https://www.gnyha.org/.