OVERVIEW:
Reporting to the Assistant Controller, with a dotted line to AR Payroll Supervisor. The AP & AR Coordinator is primarily responsible for the administration of all Accounts Payable and Accounts Receivable. As a member of the Finance team, this position will support an organizational culture that cares for other's well-being through best practices in health and safety, in addition to the company's values of respect, integrity, quality, teamwork and professional growth.
RESPONSIBILITIES:
Accounts Payable
- Reconcile material invoices to packing slips
- Reconciliation of service invoices to purchase orders in accounting software/ERP system verifying that the service is complete and receiving the purchase order
- Code recurring invoices and those invoices without purchase orders with proper approval
- Enter invoices into accounting software/ERP system, identify discrepancies and make appropriate adjustments
- Review and process all employee expense reports submitted through Concur or manually prepared and audit for accuracy
- Reconcile visa statements monthly verifying supporting documentation and process in the accounting software/ERP system
- Make copies of checks, match them to the corresponding invoices and file accordingly
- Complete biweekly payment requests and pay all suppliers online, electronically or by check
- Review supplier statements and reconcile to accounting records
- Complete supplier credit applications as needed
- Setup suppliers into accounting software/ERP system
- Maintain Sales & Use Tax Records, and liaison during audits
- Assist in the annual financial audit as needed
- Other duties/projects as assigned
Accounts Receivable
- Process Accounts Receivable invoicing daily, including the auditing of all packing slips
- Ensure invoices are sent to customers in a timely manner via email/online portal/etc
- Review RS quotes when processing invoices and calculate $/kg on manufactured products.
- Scan cheques received via mail into the bank and record cash receipts covering payments received within the US account in the ERP system.
- Enter new customers into the ERP system and perform credit checks if required
- Process USD Credit Card invoicing online.
- Record keeping for sales agents/distributors (tracking POs, invoices, commissions owing) monthly
- Review new customer purchase orders to ensure payment terms and conditions are met and properly documented
- Prepare all reports for month end processing in a timely manner
- Assist in financial and regulatory audits as needed
- Other duties/projects as assigned
TRAINING / QUALIFICATIONS:
- Minimum College Accounting Diploma preferred
- Minimum 3 years of experience preferred
- High quality of time management and prioritization skills
- Strong communication (verbal and written) and organizational skills
- Strong computer skills (MS Office – specifically Excel)
- Excellent analytical and problem-solving skills to fully address accounts payable issues
- Epicor (E10) experience an asset
WORKING CONDITIONS: